Production Biller

Finance New York, New York


Position at Havas Media

OVERVIEW:  Production billing professional with a minimum of 3 years billing experience in an advertising agency, or related media industry.  Knowledge of Revenue/Accounts Receivable/Treasury interaction is mandatory.  Candidate must also be proficient in Mediaocean, (formerly Donovan Data Systems), for all billing and financial applications, including reporting, report design, and system inquiries.  Expertise in Excel required (pivot tables, vlookup).



  • Minimum 3 years generating client billing/processing vendor invoices in an advertising agency, or related industry.
  • Expertise in Production job maintenance, processing vendor invoices, proper allocation to G/L, generating client billing, expense allocation and Adserving a must.
  • Proficiency in system usage and functionality in Mediaocean, (aka DDS), Financial systems required.
  • Ability to function independently in most daily responsibilities including requesting billing, creating/downloading/formatting reports to specifications, and trouble shooting/researching any related problems as it relates to billing and/or reporting.
  • Pro-actively manage and monitor all clients regarding billing status; insuring billing is generated per calendar, all required reports are supplied, and client’s fiscal year requirements are maintained.
  • Monitor all clients throughout the month for un-billed status, escalating critical issues as needed.
  • Manage client audit requests: ability to coordinate billing, vendor payments, cash disbursement, media authorizations and proof of performance independently. Prepare, sign off on, and distribute all audit required documentation to the client per deadline requested.
  • Generate, design and create reports within Mediaocean Financial system.
  • Inter-relate with Media/Account teams, Treasury and Corporate Finance regarding questions on revenue, invoices, audit requests, etc.
  • Provide status reports for management and finance teams as needed.
  • Superior communication skills, incorporating the ability to speak and write clearly and professionally with all levels of staff, management, clients, vendors, etc.
  • Proficiency in MS Office, focusing on Excel expertise.
  • Ability to work additional hours, as needed.
  • Ability to commit to job responsibilities remotely if needed.
  • Limited travel possible.