New Business Executive

New Business London, United Kingdom


Description

Position at The Havas Group

 

 

New Business Executive

Reporting To: New Business Director

Office Location: HKX Building, 3 Pancras Square, Kings Cross

 

About us:

 

Havas is one of the world’s largest global communications groups, operating in over 100 countries. The Group is made up of two major divisions: Havas Creative Group (the creative agencies) and Havas Media Group (HMG), the media agencies. HMG UK & Ireland today employs over 900 people and is made up of five leading media brands; Havas Media, Arena Media, Fullsix, LuxHub and Target Media, PR & experiential agency HSE Cake and specialist brands, Socialyse, Mobext and Ecselis.

 

Our ambition is to be the UK’s most integrated, agile media and marketing services group with data, content and entertainment at our core. It’s an exciting time for the business, with our recent move to the new ‘Havas Village’ in King’s Cross, where all UK agencies sit under one roof and share one common purpose; to bring media and creative closer together for the benefit of our clients.

 

 

The Role

Your role will be to ensure that all New Business (NB) opportunities are fully coordinated whilst ensuring the profile of the agency is raised and maintained, internally and externally. The role will report directly into the NBD.

 

Responsibilities include:

 

New Business

Assist in the process for RFIs/RFPs/Pitches ensuring the new business machine runs smoothly, quickly and efficiently

Manage the creation of pitch materials and oversee all logistical elements including gathering content, liaising with design, support on pitch theatre etc.

Manage and own what is needed for the support of a pitch, from team cards, bios, competitor reviews, war rooms, full set up on the day – from catering, IT

Create and maintain the RFI library so that we have up to date info and each RFI that we do is reviewed post submission so that we are not reinventing the wheel every time.

Create new business credentials and maintain the credentials library including writing the copy, briefing into design and gaining sign off.

Maintain/update profile on intermediary websites and ensure they are kept up-to-date on a monthly basis – i.e. AAR, Creativebrief, ISBA, IPA etc.

 

Reporting/coordination

 

Maintain weekly NB status report to raise awareness of Havas London activities within the group

Track and analyse all NB activities for mid and end of year review (won, lost, stages, etc.)

Monthly database updates: maintain client list, client team, intermediaries and third-party lists

Coordinate the agency team meetings, take minutes and circulate actions

Diary management for pitches, travel booking, printing/binding and final touches for pitches

Monthly updates to the prospecting list and CRM, proactively working with the wider team on this.

 

Marketing

Support the team into production and logistic of internal and external events - coordinating mailing lists, venue and speaker liaison, meeting/greeting

Collating content for marketing collateral: mailers, brochures, videos and ensure consistency and respect of branding

Manage mail out and content coordination for newsletters

Work with broader team on marketing our case studies to drive new business

Work with broader team on award entries

 

Key areas of ownership

Be 100% aware of all new business briefs, credentials, chemistry meetings and RFIs

Ensure that you have your finger on the pulse of new business externally, emerging trends, what is happening globally within Havas and across HMG UK, keep reading and learnings so that we can constantly improve our process and way of working.

Ensuring that you push the teams to follow best practice and deliver on time

100% ownership for all support to a pitch – booking of rooms, catering, IT etc  

Own the prospecting list and CRM

 

Who we’re looking for:

Someone who makes things happens and likes to be accountable

A confident self-starter with a can-do attitude and the ability to work under pressure

Bring passion and energy to the team; always looking for ways to improve what we do

A team player who shows willingness to support the department and their ‘one team’ ethos

Friendly but able to push back and enforce deadlines.

Make sure we deliver outstanding work that we are proud of

Follow best practice and keep everyone in the loop

Confidence to be able to deal with the most senior level stakeholders

Proven organisational skills and work in an agile and accommodating way

 

Ideal Experience

Will have worked either in the marketing services sector including agency, or alternatively in a blue chip sales orientated industry. 

Able to coordinate lots of people and projects at the same time and working in a process

Strong Office Suite skills – in particular PowerPoint, Keynote and Excel