Administrative Assistant (6431 )

Administrative Services Arden Hills, Minnesota


Position at Taylor Communications Secure & Customer Solutions, Inc.

Administrative Assistant

Taylor Communications is seeking an experienced Administrative Assistant to support assigned members of our leadership team in our Arden Hills, Minnesota location.

Responsibilities include:

  • Provides administrative support to senior leadership within Taylor Communications Secure and Customer Solutions (TC SCS).
  • Independently manages multiple tasks and projects with competing priorities and deadlines.
  • Anticipates the senior leaders’ needs and proactively bring together appropriate people and resources to support the senior leaders in addressing issues.
  • Generates, summarizes and prepares a variety of reports as directed by senior leaders.
  • Manages external contacts by proactively understanding who they are, those that are priority contacts and keeping track of periodic communication needed for priority contacts.
  • Coordinates the daily schedule for senior leaders.
  • Manages travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, agendas and necessary contacts and other necessary preparations.
  • Demonstrates that ability to support various sales, marketing, and financial projects as needed. 
  • Actively manages multiple Outlook calendars to ensure efficient and effective use of leaders’ time.
  • Prepares and maintains Excel reports, Power Point presentations, meeting minutes, and communications to employees.
  • Plans and coordinates company meetings and special events for the leadership and the Arden Hills employees. 
  • Manages various cross-functional projects and initiatives.
  • Partners with the assigned leader(s) in a variety of ways to enable them to achieve their strategic goals despite potentially requiring extended hours or detailed tasks.
  • Coordinates conference room supplies, and act as the back-up office receptionist as needed.

 Required Skills:

  • Excellent verbal and written communication skills.
  • 3 + years successful experience in an Executive Assistant capacity supporting senior level leader(s).
  • Advanced computer skills (MS Office Suite – Outlook, Excel, Word, and PowerPoint), experience with OrgPlus preferred.
  • Ability to maintain confidentiality and demonstrate discretion and professionalism.
  • Skilled at interactions with all levels within the organization.
  • Ability to prioritize, organize, and handle multiple tasks and deadlines with frequent interruptions.
  • Excellent follow-up, organizational and problem solving skills.
  • Strong attention to detail and accuracy.
  • Ability to work well both independently and as a collaborative team member.
  • Self-directed with high level of personal ownership and accountability.
  • Helps create a collaborative, professional and fun culture for the employees of the team.
About Our Company

Our Total Rewards package of benefits and compensation reflects our bold commitment to creating opportunity and security for employees.

We offer an attractive compensation package, including a competitive base salary, and a competitive benefit package including health, dental & vision insurance, 401K plan, profit sharing, PTO (paid time off) and Holiday Pay. Eligible employees may take advantage our health, dental & vision benefits, as well Holiday Pay beginning the first day of employment.

Taylor Communications is a go-to-market subsidiary of Taylor Corporation. For more than a century, we've been providing outstanding service and developing innovative products that leverage the technology of our time. By providing market-specific insights and a compelling portfolio of solutions to the healthcare, financial services, commercial and industrial markets, we have become the recognized leader in the management and execution of mission-critical communications.