Office Administrator (7360 )

Administrative Services Minneapolis, Minnesota


Position at MentorMate, Inc

MentorMate is seeking an Office Administrator to be responsible for various tasks that help our office run efficiently. The position is responsible for answering phones, greeting guests, arranging travel, expense reports, ordering supplies, preparing the office for the business day, some executive support and sales support,  and other tasks as assigned.

Please submit resume and cover letter with your application.

Shift Available

  • Monday-Friday 7:45am-5:15pm

Responsibilities Include:

  • Welcomes and greets visitors and administers appropriate access levels with a friendly, outgoing personality
  • Answers, screens and directs incoming phone calls
  • Arranges travel for staff and executives
  • Submits monthly expense reports for executives
  • Assists the accounting department with administrative tasks
  • Conducts market research for sales and executive teams
  • Provides administrative support and light scheduling for sales and executive teams
  • Proofreads staff CV’s and formats to standard templates
  • Orders office supplies, lunches for meetings, and beverages for office
  • Sorts and distributes incoming correspondence and mail
  • Manages hard copy and electronic files and records - includes scanning and retrieving corporate documents, records and reports
  • Maintains organized office area, including light cleaning in common areas
  • Ensures coffee/water/beverages are available at all times for visitors and for staff
  • Additional tasks as requested

Minimum Qualifications:

  • High School Diploma or equivalent
  • Authorization for employment in the U.S.
  • Customer service, telephone and computer skills
  • Professional personal appearance, cheerful presence and people skills
  • Excellent organizational and time management skills
  • Self-motivated, proactive and ability to work in a fast-paced environment
  • Exceed the highest standards of integrity and business ethics especially when handling confidential information

Desired Qualifications:

  • Bachelor’s degree
  • Proficiency with Google Apps including Gmail, Calendar and Google Docs
  • Travel booking experience
  • Advanced writing skills

Desired Start Date:

  • July 1, 2018


  • $15-16/hr

About Our Company

MentorMate answers complex business challenges with native, hybrid, cross-platform, and custom software development. We think big, design smart, and develop fast for all screens, projects, and teams. With seven global offices, our teams are located across Minneapolis, Bulgaria, and Sweden. Solutions design, project management, interactive design, and other client-facing operations are led by our team stateside.

MentorMate provides a collaborative culture to match the creativity of the technologists who work here. We blend autonomy and exploration with an entrepreneurial approach to all we do. MentorMate is a place of constant energy, from the physical office space to how team members socialize. MentorMate was founded in 2001 to help business meet their needs with transformative digital solutions. That spirit still drives MentorMate employees today.

MentorMate is part of the Taylor Corporation family of companies. Taylor companies provide communication services, products and technologies to many of the most recognizable brands in the world.

Benefits & Perks:

We offer a competitive base salary, and an attractive benefit package including health, dental, vision, life and disability insurance, 401K, PTO (paid time off) and Holiday pay. Other perks at MentorMate include:

  • An open, collaborative & fun environment
  • A fully stocked kitchen with free beverages
  • Free company lunch every Wednesday
  • Prime location in the heart of Uptown Minneapolis
  • Subsidized parking and commuter expenses
  • Ping pong, Mario Kart, and grand piano!