Accounts Payable Coordinator - Temporary Assignment 15-18 months

Staff Non-exempt Boston, Massachusetts


Description

This is a temporary position for 15 to 18 months. 

Summary of Position:

Process high volume of invoices, employee reimbursements and check requests.  Keep Assistant Manager informed on work load status. Answer internal and external inquires as needed.  Assist in weekly check run and projects as needed.

Primary/Principal Responsibilities:
  • Enter approved invoices, employee reimbursements and check requests in compliance with financial policies and procedures into Colleague
  • Submit and receive approved invoices referencing purchase orders to Purchasing
  • Assist in weekly matching and mailing of checks and backup
  • Reconcile vendor statements and past due amounts & other research as needed
  • Open and date stamp mail and distribute to department staff
  • Distribute checks held for pick up, respond to inquiries both external and internal as needed

Requirements:

  • Associate's Degree in Accounting, related field, or applicable experience
  • 5 to 7 years of experience required in Accounting, AP experience preferred. 
  • Understanding of the Accounts Payable process and the three way match
  • Attention to detail
  • Ability to problem solve
  • Organizational skills
  • Good communication skills both written and verbal
  • Microsoft Office experience with proficiency in Excel
  • Data Entry Skills with Colleague system or experience with at least 2+ AP systems
  • General math skills and ability
  • Ability to work well in a fast paced environment with changing priorities