McNair Program Assistant

Part Time Boston, Massachusetts


Summary of Position:

The Program Assistant provides programmatic, outreach, and recruitment support to the Ronald E. McNair Post-Baccalaureate Achievement Program (McNair Scholars) administered through the Center for Academic Access and Opportunity (CAAO). The McNair Scholars Program is a federal TRIO program funded by the U.S. Department of Education to prepare promising first-generation, low-income, and underrepresented undergraduate students for graduate study with the goal of completing doctoral degrees. This position reports to the Program Director of the McNair Scholars Program.

This position is part-time and grant funded for 15-20 hours per week and currently runs through December 2020. Employment beyond this term is contingent upon available grant funding and program needs.

Please include a resume/cv and a cover letter detailing your qualifications and rationale for applying to this position. Applications without cover letters will not be considered. Review of applications will begin immediately.

Primary/Principal Responsibilities:

  • Assist the Program Director with designing recruitment initiatives and identifying eligible participants for the McNair program: including but not limited to, in-person and virtual events, social media postings, information sessions, visiting appropriate classrooms, reaching out to faculty and staff about students of interest, and leveraging the current cohort of students for individuals they may recommend. Follow up with potential leads and assist program staff with informing interested parties about the program and its offerings.
  • Collaborates with program staff and assists with identifying and scheduling programs, events, college visits, or other cultural or educational activities that may help promote the goals of each TRIO program or enhance community for the program participants, and ensures logistics of activities, travel, and events are in order.
  • Create, maintain, and update the program website and documentation (e.g., handbook, application, newsletter), as necessary, and assist in the development and distribution of program materials to promote the goals and objectives of the program to the university community, bring visibility to the research and achievements of the scholars in the program, and encourage the participation of faculty and administrators with the program’s many initiatives.
  • Propose, design, and help lead workshops and seminars appropriate to the immediate needs of the students and the overall goals and objectives of the program, including but not limited to: future careers, graduate admissions, financial aid, financial literacy, navigating university resources, mental health and well-being, research methods, writing strategies, etc. Serve as a liaison between students and staff and create a welcoming atmosphere whereby staff may be able to better understand student needs.
  • Assist with creating, maintaining, and/or updating of student records and/or educational portfolios that may include but are not limited to: participant applications, meeting notes, evidence of program eligibility, requests for services, and other relevant documentation to track student progress and program service delivery – to ensure program compliance to the federal grant for record keeping and student tracking, as well as, completion of federal and institutional reporting, as needed.
  • Support other program-related initiatives and/or engage in other duties, as assigned, to further the mission and visibility of the McNair Program and/or CAAO where the program is housed.


  • Bachelor’s degree in appropriate field and one (1) year of educational, administrative, or appropriate professional experience OR any combination of five (5) years of experience and/or education from which comparable knowledge, skills, and ability have been achieved to perform the duties of this role
  • Demonstrated ability working with low income, first generation, underrepresented student populations or other culturally and linguistically diverse groups through direct and indirect interaction
  • Must have demonstrated capability of being a team player and possess strong organizational, interpersonal, communication, and public speaking skills.
  • Ability to meet deadlines and work with multiple projects simultaneously
  • Ability to manage social and digital media profiles and develop recruitment plans
  • Ability to maintain confidentiality of records and information


Preferred Qualifications

  • Skilled in data entry, Microsoft Office Suite applications, and Adobe Creative Cloud applications including Photoshop
  • Previous experience working with TRIO (or similar) program databases such as StudentAccess, Blumen, BlumenOnline, COE Empower, or similar
  • Familiarity working with grant funded programs and ability to work within federal and state guidelines
  • Preference will be given to individuals who have similar backgrounds to those served by the Center for Academic Access and Opportunity and the federal TRIO Programs