Property Manager and Site Leader - Contract

Business Operations San Francisco, California


Description

As Property Manager and Site Leader, oversee facilities operations of SoFi’s Headquarters in San Francisco.  Ensure that SoFi employees are satisfied with office environment and support the real estate and facilities management team to promote successful function of the facility in a safe, effective, and customer-focused manner that is aligned with SoFi's business priorities.   

KNOWLEDGE AND EXPERIENCE

  • Bachelor’s degree in a related discipline, or equivalent work experience required
  • Minimum 5 years of related experience, 2+ years of experience managing people
  • Understanding of building operations/Bay Area high rise property management experience
  • Skillful management of third-party vendors and dispute resolution
  • Strong communication skills and ability to work with a variety of people across multiple business units
  • Diligent and resourceful problem-solver, able to iterate until the right solution is found
  • Computer literate, including knowledge MS Office, Google Suite, Slack and FM Software.
  • High attention to detail
  • Highly organized
  • Multi-tasking capabilities
  • “I can do it” attitude

PRINCIPAL RESPONSIBILITIES

  • Support the Manager and Director of Real Estate and Facilities
  • Manage third-party office vendors, including preparing and reviewing contracts and processing invoices
  • Coordinate compliance processes with Visitor Management System
  • Assist with reporting of operations and facilities details
  • Perform building inspections
  • Participate in move and furniture coordination, including coordination with IT, & workstation signage
  • Oversee tasks of the Front Desk Administrators to ensure day-to-day facilities functions are covered
  • Inventory, track, and manage facility office supply needs and distribution
  • Coordinate with HR and IT to implement SoFi’s ergonomic plan and distribution of equipment
  • Assist with development and act as a lead administrator for a new work order management system
  • Assist in preparation and distribution of communications with SoFi staff
  • Coordinate trash and recycling program for San Francisco
  • Coordinate document destruction
  • Responsible for regulatory postings
  • Assist with facilities budget preparation and tracking
  • Maintain positive relationships with building owners and acts as liaison with building ownership
  • Look for and recommend ways to improve office functions
  • Assist in the creation, administration and execution of businesses processes
  • Facilitate special projects as requested
  • Develop and support Emergency Response planning and leads floor warden training
  • Effectively manage event requests as needed
  • Assist with space and occupancy planning and facility moves including coordination with IT and external vendors
  • Maintain copy service contracts, supplies and toner
  • Maintain food and pantry inventory, ordering and stocking
  • Validate and submit all incoming invoices and bills for AP processing
  • Support Holiday party/event planning and event management
  • Lead employee and community interface and morale activities