Payroll Specialist

Accounting Sumterville, Florida


Description

One of the Nation's largest electric distribution cooperatives located in Central Florida

INTERNAL/EXTERNAL JOB POSTING

 

Payroll Specialist

 

Department:

Financial & Administrative Services

Reports to:

Payroll Supervisor

Location:

Headquarters: 330 S US HWY 301, Sumterville FL 33585

Pay Rate:

Based on qualifications and experience

 Classification: 

Non Represented Non Exempt

Posting Date(s):

Monday, 11/04/2019*

# of Vacancies:

1

 

SECO Energy is a not-for-profit electric distribution cooperative serving over 200,000 families and businesses across seven counties in Central Florida, making SECO Energy the third largest electric co-op in Florida and the sixth largest in the nation.                                                                                                                                                                                                                      

 

*This posting will be closed and no longer available to receive applications upon the discretion of SECO Energy.

 

Qualified employees will be considered on an equal basis with external applicants.  Refer to Policy #602 Internal-External Recruitment for additional guidelines.

 

General Purpose of Job

This entry level payroll position is responsible for assisting with, and being the primary back-up for, the timely and accurate preparation of the Cooperative’s bi-weekly payroll and additional unscheduled off-cycle payrolls; maintaining payroll records and reports for accruals, state and federal tax reporting and submissions, deductions, and other payroll functions; and the ongoing development of the Kronos Workforce Ready HRIS/Payroll Portal System.

 

Position Specifications

The following includes the minimum job requirements and essential duties for this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  Some job requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees.

 

Education and Experience

 

Required:

  •       Associates degree in accounting, business administration or a related major.
  •       Minimum two years’ experience producing an in-house computerized payroll for 400+ employees.

 

Preferred:

  • Certified Payroll Profession is a strong plus.
  • Experience with the Kronos Workforce Ready Portal Software for HR and Payroll, or a similar HRIS/Payroll System.
  • Experience with NISC Cooperative accounting system.
  • Experience or similar work with an electric utility or related industry.

 

Note: Job related experience may be substituted for the required education on a year-for-year basis.

 

Knowledge, Skills, and Abilities

  • Working knowledge of payroll principles, practices, regulations and procedures; government statutes, regulations and rules governing wage and hour regulations, state unemployment and federal taxes; knowledge of time and attendance systems.
  • Proficient in Microsoft Office products with proficiency in Excel.
  • Proficiency with automated payroll systems, or the ability to acquire proficiency with the Kronos Workforce Ready HRIS/Payroll software and NISC Accounting system.
  • Ability to acquire knowledge and skill in the proficient use of the corporate cost and general accounting system.
  • Knowledge of basic accounting principles is required. 
  • Excellent customer service orientation; excellent verbal, written and listening skills for effective interaction with employees, management, government agencies, and others; ability to exercise good judgment, sound reasoning skills and discretion in making independent decisions commensurate with responsibilities.
  • Business skills to accurately prepare all types of office correspondence; design and produce reports; effective planning, organizational and analytical skills; excellent documentation skills and detail orientation to complete assignments and meet deadlines.
  • Ability to maintain highly confidential information, and effectively manage stress and pressure in a frequently changing environment; ability to multi-task calmly and effectively in all situations.
  • English is the primary business language. Second language in Spanish is desirable.

 

Skills Verification

The skills required for this position may be verified through a combination of education, experience, interview questions, and technical skills exercise(s).

 

Other Requirements 

  • Successful completion of SECO Energy’s employment entrance examination and drug screen.

 

Essential Duties and Responsibilities

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.

 

  • Assist with preparation and accurate completion of the bi-weekly payroll under the direction of the Payroll Supervisor.
  • Process labor distribution to general ledger and generate applicable reports.
  • Process special payrolls, manual checks and meal payrolls.
  • Review and analyze payroll reports for accuracy and make necessary adjustments or corrections through monthly journal entries.
  • Research technical problems using knowledge of Kronos Workforce Ready HRIS/Payroll Portal and payroll function and provide findings to Supervisor.
  • Act as liaison with staff and employees and ensure a timely response to inquiries for information in payroll areas.
  • Assist in year-end preparation of W-2’s.
  • Maintain retention of Payroll Documents through the current Document Imaging process.
  • Participate in new hire orientation program to explain payroll policies and procedures and Kronos Workforce Ready Employee Self Service system.

 

  • Research and analyze technical payroll activities and provide recommendations to Supervisor.
  • Ensure harmony is maintained within the payroll relationship between employer and employees of all levels.

 

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by or those an employee encounters to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees.

 

  • Normal work hours will be eight (8) hours between 8:00 am and 5:00 pm, Monday through Friday.
  • Ability to work irregular hours and flexibility to change scheduling and report to work on short notice during emergency situations.  
  • Ability to operate a variety of office equipment, including a personal computer, printers, copy machines, telephone, and fax machine.

 

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to walk; stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.

 

This position is a general sedentary office environment. The noise level in the work environment is usually moderate.

 

Safety

  • Attend and actively participate in all Job Briefings and Safety Meetings as required.
  • Promotes safe work practices
  • Demonstrate a thorough knowledge and comply with all applicable SECO Energy safety rules, policies, practices, and procedures.
  • Use all required safety protective equipment and utilize all SECO Energy equipment in a safe and efficient manner.
  • Be alert to any safety hazards involving SECO Energy equipment and notify the appropriate personnel immediately.

  

 

SECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.