Administrator - Field Services (6 Months Contract)
Schneider Electric™creates connected technologies that reshape industries, transform cities and enrich lives. Our 144,000 employees thrive in more than 100 countries. From the simplest of switches to complex operational systems, our technology, software and services improve the way our customers manage and automate their operations.Help us deliver solutions that ensure Life Is On everywhere, for everyone and at every moment:
Great people make Schneider Electric a great company.
The Service Administrator is a key role within the Operations team that assists with the planning and executing of electrical services to Commercial and Industrial companies located across the Greater Toronto Area and South Western Ontario. This person should have a general understanding of accounting principles, invoicing procedures, and collection of receivables. They should also possess good organizational, analytical, and problem resolution skills.
Responsibilities include the following:
-Determine cost for services and generate invoices for purchaser; deliver invoices according to instructions outlined in purchase order; work closely with purchaser's Accounts Payable team to ensure invoices are paid in acceptable time frame.
-Run Job Cost Inquiry reports to review labor and material applied to projects and ensure that all activity and pricing is correct; remove any discrepancies.
-Set up projects in Q2C after receiving turnover package from Sales Engineer.
-Review projects weekly with team to confirm whether or not they were completed as scheduled or have incurred delays.
-Work closely with Sales Engineer and Operations to identify pricing and rates provided to purchaser in order to generate accurate invoices.
-Obtain various documentation such as service quotations, material orders, time sheets, packing slips and rental agreements to account for all activity coded to a particular job.
-Create purchase orders to vendors for various material required for services including safety equipment, hardware, and electrical equipment.
-Assist Accounts Receivables with collection of past due invoices.
-Analyze profit margin for projects and provide explanation to management for those that do not fall within guidelines.
This position has a potential to become a regular job based on performance and Business Needs.
Candidate will have completed a two year degree/diploma or provide documentation of equivalent work experience as a Service Organization Administrative Assistant. This is also an excellent initial role for someone with a technical background looking to join Schneider Electric and continue to grow their career beyond this role.
Specific knowledge of the following:
Communication skills: written and verbal
Attention to detail
We seek out and reward people for being straightforward, open, passionate, effective and challenging the status quo. We want our employees to reflect the diversity of the communities in which we operate. We welcome people as they are, creating an inclusive culture where all forms of diversity are seen as a real value for the company. We're looking for people with a passion for success - on the job and beyond. See what our people have to say about working for Schneider Electric:
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You must submit an online application to be considered for any position with us. This position will be posted until filled.
It is the policy of Schneider Electric to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.
Concerning agencies: Schneider Electric does not accept unsolicited resumes and will not be responsible for fees related to such.
Schneider Electric is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.