Time & Attendance Administrator
Description
The Time and Attendance Administrator - Reporting & Continuous Improvement, is the primary owner of the department’s compliance and reporting functions. The coordinator is responsible for monitoring timekeeping practices, collaborating with HRIS to develop reporting solutions that increase visibility into time, attendance, and payroll trends, and identifying opportunities to enhance processes and reduce exceptions. The Time and Attendance Coordinator plays a critical role in the rollout of Workday HCM, supporting functional testing, validation, and change management to ensure smooth adoption and long-term success.
Roles & Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
Compliance & Auditing
- Monitor and enforce time and attendance compliance, including audits, late approvals, missed punches, and exception management, with the goal of reducing compliance errors.
- Partner with HR and Union teams to ensure consistent application of timekeeping policies, collective bargaining agreements (CBA), FLSA, and company standards.
- Develop proactive compliance monitoring strategies that minimize payroll delays and reduce manual corrections.
Reporting & Analytics
- Partner with the HRIS team to define, request, and validate reporting solutions that support Time & Attendance, Payroll, HR, and Finance (e.g., overtime, premium pay, compliance dashboards).
- Identify reporting needs by gathering requirements from stakeholders and translating them into clear requests for HRIS.
- Review and validate report outputs to ensure accuracy, compliance alignment, and actionable insights. Distribute reports and provide analysis to support time and attendance compliance monitoring and workforce decision-making.
Process Documentation & Training
- Create, update, and maintain process documentation, SOPs, and advanced training materials for timekeeping, compliance, and reporting functions.
- Utilize document creation tools (e.g., Microsoft Office Suite, Canva, or other content development platforms) to design engaging and professional training resources.
- Deliver training sessions to managers and internal teams to strengthen timekeeping and compliance knowledge.
- Build knowledge-sharing resources that improve self-sufficiency among frontline managers and employees.
System Support & Continuous Improvement
- Act as a functional lead for Workday Time Tracking and Scheduling implementation, participating in system testing, validation, and rollout activities such as Workday scheduling tools.
- Collaborate with Payroll, HR, Finance, and Front-line Operations to streamline time and attendance processes and reduce exception handling.
- Recommend and implement process improvements that enhance compliance accuracy and reporting efficiency.
Shared Responsibilities
- Provide backup coverage for other Coordinators to ensure uninterrupted service delivery.
- Participate jointly in system testing, training, and change management during Workday rollout.
- Collaborate across functions to resolve issues impacting time and attendance, payroll accuracy, and compliance.
Travel
- Occasional travel may be required for onsite audits, system rollout, and training support
- Minimum 2-3 years of experience or education in time and attendance; payroll, finance, or accounting; compliance auditing; or HR administration/HR partner roles in a fast-paced, multi-state environment. Prior experience with HRIS systems (e.g., UKG, Workday) strongly preferred, particularly in partnering with technical teams to define and deliver reporting solutions.
- Associate or Bachelor’s degree preferred.
- Basic understanding of time and attendance practices, wage and hour laws, FLSA requirements, and collective bargaining agreements.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with advanced skills in Excel (e.g., pivot tables, formulas, data validation)
- Ability to identify reporting needs, document business requirements, and collaborate with HRIS or Technical teams to design effective reporting solutions
- Experience with document creation and design tools such as Canva, Adobe Acrobat, or other content development platforms to create polished training and process materials
- Skilled at reviewing and validating data outputs to ensure accuracy, compliance, and usability. Strong analytical, organizational, and problem-solving skills with experience driving process improvements
- Excellent written and verbal communication skills; able to translate technical reporting and compliance information into clear, actionable insights for non-technical stakeholders
- Collaborative mindset with the ability to build strong cross-functional relationships
Compensation: $70,000 - $75,000
Benefits Include: Medical/Dental/Vision and 401k
Shift: Monday-Friday
SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.
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