Sr. Administrative Assistant

Administrative New York, NY


Description

We are actively seeking an experienced Sr. Administrative Assistant to support several busy executives. You will be responsible for day to day administrative needs and ad hoc projects.

Major Responsibilities 

  • Manage calendar and set up meetings
  • Make business travel arrangements
  • Day-to-day administrative duties such as copying, faxing, filing, and completes mailings
  • Act as liaison between Directors and internal leaders
  • Communicate with clients and their assistants
  • Coordinate multiple projects simultaneously from start to finish
  • Schedules meetings efficiently, alerts attendees and anticipate needs during meetings such as equipment requirements, food orders, copies of documents, registering guests, etc.
  • Prepares expense reports as directed, ensuring receipts and required authorization forms are complete. Maintains record of expense report filings, tracks and maintains reimbursement records for accuracy
  • Maintains accurate records and files for Director and other(s) if needed
  • Handles incoming/outgoing mail
  • Regular shift for back up at Reception Desk
  • Answers phones and takes accurate messages
  • Assists other administrative assistants or departments as requested or during peak periods

Position Requirements 

  • College degree (BA/BS or Associates) preferred
  • Must have 7+ years experience working in a corporate environment as an Administrative Assistant
  • Ability to maintain confidentiality
  • Excellent verbal and written communication skills
  • Competency with Microsoft Office Suite, ability to learn proprietary systems for travel arrangements and expenses, Keynote a plus
  • Excellent work ethic and team player. Flexibility to pitch in and help wherever is needed
  • Ability to work flexible hours when needed and occasional overtime