Sr Administrative Assistant

Administrative New York, NY


Description

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We are actively seeking an experienced Sr. Administrative Assistant to support several busy executives. You will be responsible for day to day administrative needs and ad hoc projects.

Responsibilities:

  • Manage calendar and set up meetings
  • Make business travel arrangements
  • Day-to-day administrative duties such as copying, faxing, filing, and completes mailings
  • Act as liaison between Directors and internal leaders
  • Communicate with clients and their assistants
  • Coordinate multiple projects simultaneously from start to finish
  • Schedules meetings efficiently, alerts attendees and anticipate needs during meetings such as equipment requirements, food orders, copies of documents, registering guests, etc.
  • Prepares expense reports as directed, ensuring receipts and required authorization forms are complete. Maintains record of expense report filings, tracks and maintains reimbursement records for accuracy
  • Maintains accurate records and files for Director and other(s) if needed
  • Handles incoming/outgoing mail
  • Regular shift for back up at Reception Desk
  • Answers phones and takes accurate messages
  • Assists other administrative assistants or departments as requested or during peak periods

 

Requirements:

  • College degree ( BA/BS or Associates) preferred
  • Must have 7+ years experience working in a corporate environment as an Administrative Assistant
  • Ability to maintain confidentiality
  • Excellent verbal and written communication skills
  • Competency with Microsoft Office Suite, ability to learn proprietary systems for travel arrangements and expenses, Keynote a plus
  • Excellent work ethic and team player. Flexibility to pitch in and help wherever is needed
  • Ability to work flexible hours when needed and occasional overtime