Executive Assistant II
We are Progress (Nasdaq: PRGS) - the trusted provider of software that enables our customers to develop, deploy and manage responsible, AI-powered applications and experiences with agility and ease.
We’re proud to have a diverse, global team where we value the individual and enrich our culture by considering varied perspectives because we believe people power progress. Join us as an Executive Assistant II, and help us do what we do best: propelling business forward. This will be a hybrid role working between your home office and our Burlington MA headquarters.
As an Executive Assistant II, you will provide high-energy, proactive, and efficient executive administrative support to one US-based CEO organization leader. The key to success in supporting teams with different needs is the ability to be flexible depending on the service you are providing. This position requires strong organizational, administrative, and people skills, as well as the ability to solve problems in a fast-paced environment.
In this role, you will:
- Calendar management: Manage scheduling across multiple time zones, understanding the executive’s priorities and preferences, working with discretion, and prioritizing effectively. Good calendar management includes accepting, declining, or proposing new meeting times; managing conflicts; planning with other stakeholders and EAs as needed; and communicating changes promptly.
- Travel arrangements: Arrange, book, and manage domestic and international travel, including managing visa applications via our travel agency for the EVP.
- Event/meeting planning: Plan and coordinate events and meetings hosted by Loren, including setup, materials preparation, and logistics with catering, facilities, and IT.
- Expense management: Submit executive expenses in line with corporate guidelines.
- Other administrative tasks: Purchase items or gifts for the team, ensure manual mail distribution lists are up to date for the team, and perform other tasks as needed by the EVP.
Your background:
- 4-6 years’ experience providing administrative support to senior-level positions, preferably in technology.
- Strong knowledge of Office 365 at an advanced level, including Word, PowerPoint, Excel, Co-Pilot and Teams. Knowledge of Asana would be useful but is not essential.
- An initiative-taking, proactive, and highly detail-oriented approach, ensuring no detail slips through the cracks.
- Comfort interacting with all levels within the organization.
- The ability to manage highly confidential information and sensitive situations with the utmost discretion.
- An outgoing personality and a trustworthy approach, with a strong sense of ethics.
- Outstanding judgment and common sense.
- Highly professional behavior at all times.
- Superior interpersonal, listening, and organizational skills.
- The ability to communicate clearly and thoroughly with a broad range of people, gaining respect, understanding, commitment, and support.
Base Salary Range: $93,500 - $110,000
This position is also eligible to participate in our performance-based annual corporate bonus plan. Final base compensation is determined by a number of factors, including but not limited to job-related skills, education, demonstrable experience, and allowance for future and continued salary growth. We also offer a robust benefits package, with details below.
If this sounds like you and fits your experience and career goals, we’d be happy to chat.
What we offer in return is the opportunity to experience a great company culture with wonderful colleagues to learn from and collaborate with and also to enjoy:
- Medical, dental, vision, life & disability, and financial benefits (including 401(k) retirement savings plan. Tuition Reimbursement program. Additional voluntary benefits including crucial illness/hospital indemnity, identity theft protection, auto & home insurance, legal, and pet insurance.
- Competitive salary, bonus, and best-in-class Employee Stock Purchase Program (ESPP) with a 27-month lookback
- Flexible paid vacation time, paid day off for your birthday, and company holidays. A variety of leave plans, including Parental Leave.
- Employee Assistance Program (EAP) and an employee well-being program focusing on physical, mental, and financial health.
Apply Now!
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Together, We Make Progress
Progress is an inclusive workplace where opportunities to succeed are available to everyone. As a multicultural company serving a global community, we encourage a wide range of points of view and celebrate our diverse backgrounds. Our unique combination of perspectives inspires innovation, connects us to our customers and positively affects our communities. It is only by working together and learning from each other that we make Progress. Join us!