Partners In Health Careers

Position Title: Supply Chain Manager

Reports to: Associate Director of Supply Chain Operations

Location: Employees in this role can work from Miami, Florida, our Boston, MA office, remotely within the U.S., or hybrid of these options. Ability and willingness to travel 10% of the time to 3PL locations in the US (Florida and Massachusetts)

Position Type: Fulltime

A Cover Letter and Resume or CV are required to be eligible for application review.

Department Profile:

The International Operations (IOps) team works in pragmatic solidarity with care delivery and university sites to ensure the reliable availability of the medications, supplies, equipment, dignified facilities, and operations systems required to deliver quality health care to those most in need. This scope of work includes international order management and administration, sourcing new items and identifying best pricing, overseeing US-based warehousing, managing international shipping and documentation, coordinating the customization and implementation of Partners In Health’s (PIH) supply chain management software, designing reports, providing support for biomedical and facilities teams, and providing technical support.

Position Overview

The Supply Chain Manager is a member of the Supply Chain Operations team within the IOps department and is responsible for ensuring that orders and donations reach PIH-supported facilities efficiently, accurately, and cost-effectively. The Supply Chain Manager will oversee operations of a small PIH storage location and two Third Party Logistics (3PL) warehouses, ensuring process efficiency and accuracy of inbound and outbound shipments and inventory management.

The Supply Chain Manager will negotiate and implement contracts with PIH’s 3PL providers and manage relationships with freight forwarders. The Manager is also responsible for monitoring and troubleshooting invoicing matters and delayed orders and shipments in the supply chain pipeline. Other activities may include order placement, process mapping, developing, optimizing, and implementing standard operating procedures, training and capacity building, and managing performance using key metrics. The Manager will work with a range of stakeholders to deliver this work, including organizational leaders, technical experts, supply chain and infrastructure staff, and vendors and donors as needed.

Specific responsibilities

Order and Shipment Management (40%)

-          Process purchase orders and shipments for projects as needed.

-          Monitor and follow up on delayed shipments and orders, ensuring vendor communication is streamlined and invoices are submitted in a timely manner.

-          Work hand in hand with country point of contacts, Infrastructure, and Sourcing teams to streamline processes for monitoring and shipping items needed urgently by care delivery sites.

-          Conduct and award bids for freight forwarding services for international and domestic shipments,

-          Review shipment plans and give feedback to vendors on urgency, expiration date and possibility of consolidation, balancing cost savings and stock needs at sites.

-          In collaboration with internal and external stakeholders, including insurance providers and the legal department, troubleshoot shipment and invoicing issues to prevent financial loss.

3PL management (30%)

-          Act as subject matter expert for 3PL management, special materials handling, and international shipping regulations, providing technical advice and trainings as needed.

-          Develop/adapt contract terms and key performance indicators (KPIs) and ensure that performance of 3PLs is in line with set targets.

-          Develop/update standard operating procedures for US warehouse operations and follow up on implementation. Adjust processes as needed to boost operational efficiency.

-          Ensure compliance with all regulatory requirements, including state licensing, safety, security, and environmental standards.

Team Strategy and Management (30%)

-          Contribute to annual team workplan and budget development.

-          Take a high-level view of team processes, KPIs, and workload, identifying areas for improvement and redistributing work as needed.

-          Oversee spending on grant funding for shipping and ensure funds are utilized in a timely manner.

-          Contribute to funding proposals and project implementations as needed.

-          Continuously monitor the 3PL market and devise strategies to identify and engage logistics partners that bring value to PIH.

-          Supervise team members on the Supply Chain Operations team; ensure staff have clear responsibilities and help manage workloads, identify and remove obstacles to achieving goals, and help individuals achieve their personal and professional goals.

Qualifications:

-          Required:

• 6-8 years relevant experience
• Proven experience leading process improvements and generating stakeholder buy-in.
• Strong knowledge of warehouse operations, inventory management, international shipping and/or procurement.
• Proven experience in managing Third Party Logistics partners (3PL) and/or managing warehouses.
• Proven ability to learn new systems/processes quickly.
• Ability to work well with a diverse team, honoring the concerns and priorities of field-based staff.
• Strong oral and written communication skills; ability to identify, clarify, and negotiate competing viewpoints.
• Experience providing management oversight to one or more staff.
• Ability and willingness to travel to 3PL locations in the US (Florida and Massachusetts).
• Interest in social justice.

-          Preferred

• Proficiency in French,
• Proficiency in Haitian Creole, and/or Spanish preferred.

Organizational Profile:

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems. 

As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law.  PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.   

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Pay and Benefits 

The pay range for this position at commencement of employment is expected to be between $70,000.00 and $90,000.00/year. The starting salary offered may vary depending on multiple individualized factors, including market for the position, job-related knowledge, skills and experience. 

Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan with employer match, as well as participate in organization-sponsored medical, dental, vision, short-term and long-term disability insurance, and basic life insurance plans for the employee and the employee’s eligible dependents. Full time employees will receive 15 days of vacation, 12 sick days, 3 personal days, and 3 volunteer days in addition to paid time off during the week between Christmas and New Year’s Day, the week of July 4th, and 11 additional holidays annually.