Onboarding Specialist

Human Resources Austin, Texas


Position at Pathway Vet Alliance

Onboarding Specialist
Reports to: Onboarding Manager
Full-time, Exempt
Location: Austin, Texas 

People make us tick, differentiate us from competitors, and create value for our hospitals. Pathway Vet Alliance wholeheartedly recognizes the importance of people and have opened this opportunity to help support our 200+ valued hospitals and their teams. Pathway serves as internal support to support our hospital teams as well as drive the growth of the company overall. At Pathway Vet Alliance, culture is at the forefront of our initiatives. Our mission, vision and values, resonate with our team members and our core focus when supporting our hospital teams initiatives

As an Onboarding Specialist you will be responsible for the administration of the full onboarding process and the first point of contact for onboarding and pre-employment inquiries. Specific tasks include processing employment agreements, background checks, I-9 review and compliance, new hire questions, and ensuring each new employee is set up correctly in the HRIS (Workday) system. 


  • Help us hire passionate people – this means helping them fill out all the new hire details and make sure they can log into Workday, reset their passwords, and answer their questions.
  • Keep track of who we are hiring – there’s a lot of them so you’ll need to be organized and process oriented to stay ahead of the game
  • Talk with our new hires, answer their questions, be a great example of Pathway values and culture
  • Be our data and process guru – track all new hires through the onboarding process, help the process run efficiently by daily check-ins/follow-ups with hiring manager and new hires during the onboarding process
  • Review all new hire onboarding information for accuracy and completeness
  • Make sure we stay compliant, it’s the law. You’ll be responsible for helping with I-9 processing and E-Verify
  • Run and review Onboarding Reports to ensure completion of onboarding tasks (including but not limited to I-9 verification, Workday onboarding tasks, SSN verification)
  • Help to review Onboarding Metrics so we can always be working to improve the onboarding experience
  • Communicate with the hiring manager regarding the status of the new hire paperwork and follow up as necessary to ensure all corrections are made timely and accurately
  • Review all offer letters and compensation agreements to ensure they are complete, accurate and are signed by the new hire for each position required
  • Ensure each new hire’s starting wage complies with applicable Federal and State wage and hour laws
  • Call employees when necessary to confirm information submitted is accurate or to request information and documentation to satisfy work eligibility requirements
  • Work on special projects as needed
  • Supports other HR employment activities as assigned


  • Bachelor's Degree
  • 2-3 years HR administration experience
  • Previous experience working with a HRIS system (Workday preferred)
  • Must be highly organized with a keen attention to detail
  • Exceptional follow through skills
  • Strong written and verbal communication skills
  • Demonstrate the ability to work in a fast-paced ever-changing environment
  • Previous experience in a role that required a high level of confidentiality
  • Strong work ethic and bias for action/sense of urgency
  • Experience supporting multiple sites that span across multiple states
  • An astute attention to detail and stellar degree of integrity