Travel and Accommodations Coordinator

Production & Operations San Francisco, California


Description

The Travel and Accommodations Coordinator reports to Manager, Travel & Accommodations and is responsible for organizing, negotiating and booking all travel needs for the 850 remote productions the Pac-12 Networks will televise. The position is based in the Pac-12 Network Studio/Offices located in San Francisco.

RESPONSIBILITIES:

  • Coordinates travel and accommodation needs for over 850 remote productions for all assigned freelancers, on-air talent, and staff, as well as additional company travel as needed
  • Maintains and updates flight, rental car, and hotel databases for all Pac-12 Networks remote travel
  • Must keep up with the latest developments in the travel industry as well as television job functions
  • Build and maintain relationships with vendors within the Pac-12 footprint
  • Communicates and coordinates the systems, protocols, and procedures for remote production T&E policies to ensure efficiency and accountability for all remote event productions
  • Provide Production Managers with detailed crew & talent travel arrangement costs for each remote event
  • Reconcile all travel cost invoices by coding each expense to the related event
  • Ability to work well with all departments within the company
  • Other duties as assigned

REQUIREMENTS:

  • Must be familiar with hotel chains, rates, and accommodation options at all Pac-12 University cities, nearby airports, and San Francisco
  • Must be familiar with the operations and schedules of modes of transportation such as airlines, rental cars, etc. throughout the US
  • Bachelor's Degree or equivalent work experience
  • Effective interpersonal skills; good judgment and ability to interact with different levels of management, freelance hires, on-air talent, and staff personnel
  • Ability to effectively manage numerous projects simultaneously while under very tight deadlines
  • Must be able to work weekends during certain times of the year
  • Demonstrates an ability to prioritize under time constraints and work successfully in a fast-paced environment
  • Experience working in a culturally diverse organization and supporting the values held by our unique employees, clients, sponsors, university faculty, and fans
  • Must be self-disciplined and self-motivated and have the ability to comprehend extensive production operations and schedules
  • Organization and time management skills are essential to ensure travel details are fulfilled and on budget
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Applications (Gmail, Google Doc, Google Calendar)
  • Strong phone skills are required
  • Passionate about Pac-12 and Collegiate Sports
  • Knowledge of sports remote travel and production requirements a plus