Administrative Assistant (Legal)

Property Management Ann Arbor, Michigan


Description

What does a career at Oxford mean?
A career at Oxford means becoming a part of a diverse group of remarkable professionals that work hard and play hard. We hire the best, train like crazy, and take care of our people like family. Our work style is collaborative, open, and welcoming of new ideas.


Ready to make a change and join a dynamic team of dedicated and experienced professionals?

What we’re looking for:
Oxford Property Management is currently seeking a detail oriented team player to fill our Administrative Assistant (Legal) position. This position is primarily responsible for providing full administrative support to Oxford's Legal Team. Key responsibilities include, but are not limited to:  

  1. Provide day-to-day assistance with, and analysis of, commercial lease matters and administrative matters for internal customers. Assist with lease transactions, real estate acquisition and disposition, and financing transactions. 
  2. Maintain calendars, schedule meetings, and provide assistance with scheduling and prioritizing tasks.
  3. Perform lease administration functions including tracking and maintaining the legal department’s lease and contract documentation systems; prepare, update, and distribute lease summaries, and maintain critical date schedules.
  4. Provide phone and email support for the legal department; answer mail, phone, and email messages, respond to inquiries, and assist callers.
  5. Ensure deadlines are met and materials are received in a timely manner by maintaining and/or implementing necessary calendars and filing systems.
  6. Organize and maintain legal file systems, documents, and forms.
  7. Assist in drafting and proofreading offers, leases, lease amendments, other lease-related agreements, purchase and sale agreements, and closing documentation.
  8. Assist with real estate due diligence and prepare various tenant correspondence.

Qualifications:

  1. Associate’s degree and 1-3 years related experience, or equivalent. Previous administrative experience required.
  2. Leasing and/or commercial real estate experience a plus, but not required.
  3. Ability to multi-task while maintaining strong attention to detail.
  4. Excellent time management, organization, and prioritization skills.
  5. Demonstrate strong oral and written communication skills; ability to correspond in a professional, businesslike manner.
  6. Ability to handle highly confidential information with sensitivity and professionalism.
  7. Ability to be flexible, motivated, resourceful and organized to work in a multi-functional role.
  8. Sophisticated drafting skills, and strong organizational and analytical skills.
  9. Excellent attention to detail and diligent proofreading skills.