HR Associate
Description
What does a career at Oxford mean?
A career at Oxford means becoming a part of a diverse group of remarkable professionals that work hard and play hard. We hire the best, train like crazy, and take care of our people like family. Our work style is collaborative, open, and welcoming of new ideas.
What we offer:
Oxford offers a competitive base salary and generous bonus structure. Full-time employees are eligible for our comprehensive health/dental/vision care coverage, short-term & long-term disability and life insurance, 401(k) plan with employer match, parental leave, generous paid time off, paid holidays, and on-site gym access.
A career at Oxford means becoming a part of a diverse group of remarkable professionals that work hard and play hard. We hire the best, train like crazy, and take care of our people like family. Our work style is collaborative, open, and welcoming of new ideas.
What we offer:
Oxford offers a competitive base salary and generous bonus structure. Full-time employees are eligible for our comprehensive health/dental/vision care coverage, short-term & long-term disability and life insurance, 401(k) plan with employer match, parental leave, generous paid time off, paid holidays, and on-site gym access.
Ready to make a change and join a dynamic team of dedicated and experienced professionals?
JOB SUMMARY:
The HR Associate is responsible for providing HR-related support for essential day-to-day functions throughout the organization while building strong relationships with and liaising between leadership and employees. This role should embrace Oxford’s company values and operate with the mindset of balancing the best interests of all parties involved. The HR Associate will focus on maintaining and expanding the Oxford team, providing administrative support, and improving overall organizational performance and workflow.
The HR Associate is responsible for providing HR-related support for essential day-to-day functions throughout the organization while building strong relationships with and liaising between leadership and employees. This role should embrace Oxford’s company values and operate with the mindset of balancing the best interests of all parties involved. The HR Associate will focus on maintaining and expanding the Oxford team, providing administrative support, and improving overall organizational performance and workflow.
JOB DUTIES:
Core duties and responsibilities include the following. Other duties may be assigned.
Core duties and responsibilities include the following. Other duties may be assigned.
Full-Cycle Recruitment
- Lead recruitment efforts including but not limited to: collaborating with hiring managers to understand business objectives, posting new requisitions and maintaining company career page and integrated job boards, building active and passive candidate pools, conducting initial resume review and phone screening of qualified candidates, scheduling team interviews and helping to administer applicable assessments, initiating the background verification process & reviewing results, conducting reference checks and coordinating pre-hire drug screenings, and preparing offer letters & facilitating the job offer process.
- Serve as the primary facilitator of new hire orientation; plan, schedule, and coordinate onboarding preparation and activities in partnership with the Hiring Manager, IT, Office Manager, Accounting, CSG, and Marketing; conduct post-onboarding surveys and organize/escalate feedback as needed.
- Responsible for conducting job analysis for all newly created positions to ensure that all job descriptions and AI position profiles are accurate and up to date.
- Act as primary point of contact for company ATS system and annual renewal; maintain evaluation of system performance to make improvements or recommend changes as needed.
- Support other recruitment-related activities, including but not limited to hiring interns, coordinating the use of temporary employees, attending career fairs, and maintaining/updating/creating new materials with the intent of continually improving the onboarding process.
Learning and Development
- Help HRBP to maintain content of LMS/OxfordU e-learning platform.
- Record, track, and report on employee training hours and continuing education requirements.
- Document applicable certifications, licenses, and renewals.
- Coordinate Lunch & Learn events.
Personnel Management
- Prepare applicable documentation for and coordinate employee transfers, transitions, and promotions.
- Facilitate the offboarding process for all voluntary and involuntary terminations: prepare applicable paperwork, conduct exit interviews, and schedule/lead last day meetings.
- Maintain and update shared HR materials for employee changes: company org chart, employee directory, all staff AI PowerPoint, and company contacts system.
Other/Admin
- Sort, scan/distribute, escalate, and respond to HR-related mail.
- Coordinate with Accounting for payment and reconciliation of all HR-related invoices, including but not limited to, HR systems, vendors, and benefits.
- Gather, reconcile, organize, and maintain all employee files and documentation; assist with audits when needed.
- Serve as primary point of contact for unemployment: process unemployment claims, respond to all requests from the MI UIA in a timely manner, represent the company as needed at UIA hearings, and ensure that UIA taxes are paid.
- Monitor and triage HR email inbox; address employee questions; provide information as requested concerning company policies, procedures, and programs.
- Provide additional support as needed.
JOB REQUIREMENTS:
1. Bachelor’s Degree in Human Resources, Business Administration, or related field.
2. At least 1-2 years of HR experience preferred.
3. Experience with HRIS, ATS, and/or LMS administration preferred.
4. Excellent organizational skills and high level of attention to detail.
5. Strong verbal and written communication skills; ability to correspond in a professional, businesslike manner with clarity.
6. Proven ability to employ active listening, social perceptiveness, and internal/external relationship building skills.
7. High level of professionalism, diplomacy, judgment, and discretion when handling confidential and sensitive information and situations.
8. Commitment to quality, efficiency, and efficacy.
9. Demonstrated integrity, dependability, responsibility, accountability, self-awareness, work ethic, compassion, and empathy.
10. Proven initiative, resourcefulness, and drive to think and work proactively.
11. Ability to work independently, as well as collaboratively.
12. Effective ability to multi-task by prioritizing tasks in an evolving and high-volume environment; willingness to wear multiple hats.
13. Perform all job duties with a positive attitude.
2. At least 1-2 years of HR experience preferred.
3. Experience with HRIS, ATS, and/or LMS administration preferred.
4. Excellent organizational skills and high level of attention to detail.
5. Strong verbal and written communication skills; ability to correspond in a professional, businesslike manner with clarity.
6. Proven ability to employ active listening, social perceptiveness, and internal/external relationship building skills.
7. High level of professionalism, diplomacy, judgment, and discretion when handling confidential and sensitive information and situations.
8. Commitment to quality, efficiency, and efficacy.
9. Demonstrated integrity, dependability, responsibility, accountability, self-awareness, work ethic, compassion, and empathy.
10. Proven initiative, resourcefulness, and drive to think and work proactively.
11. Ability to work independently, as well as collaboratively.
12. Effective ability to multi-task by prioritizing tasks in an evolving and high-volume environment; willingness to wear multiple hats.
13. Perform all job duties with a positive attitude.