Assistant to President & CEO

Administrative New York, NY


Description

About NYRR

New York Road Runners was founded in 1958 when a small group of passionate runners vowed to bring running to the people and has grown from a local running club to the world’s premier community running organization.  NYRR’s mission is to empower everyone, of all ages and abilities—beginners and competitive athletes, the young and the elderly, adult professionals and underserved schoolchildren—to improve their health and well-being through the power of running and fitness.

 

NYRR’s races, community events, instruction and training resources, and youth programs give hundreds of thousands of people each year the motivation, know-how, and opportunity to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top pro runners and committed amateurs alike while also raising millions of dollars annually for charity and driving economic impact for the City.  But NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire more than 100,000 kids in underserved communities in New York City, all 50 states, and around the world.

 

Headquartered in New York City, NYRR implements a unique nonprofit model that teams contributed and earned income to make all its efforts possible.  To learn more, please visit www.nyrr.org.  

 

New York Road Runners is an Equal Opportunity Employer

About the Department

The mission of the Executive Office is to provide strategic leadership for NYRR by working closely with the Board and other management to establish long-range goals, strategies, plans, and policies, while effectively and efficiently running NYRR to successfully carry out the mission and goals of the organization. The Executive Office serves as the center of operation for New York Road Runners and acts as a central hub that coordinates the functions of all associated departments of the organization. The Executive Office works collaboratively across all teams in building our culture, allocating capital, and promoting our youth and community programs and events.

 

About the Position

New York Road Runners is currently looking for a full-time Executive Assistant to work in our Executive Office to support various activities for the President & CEO. Managing day-to-day organization and scheduling as well as taking on and leading projects with opportunities to work with departments across the company.

 

Job Responsibilities:

 

Administrative/Support

  • Manage complex calendar and scheduling requirements, including diligent coordination with internal and external contacts
  • Manage schedule and long-term planning of CEO’s program site visits
  • Organize agendas in advance of each meeting; research and prepare materials, as needed
  • Summarize and distribute meeting notes on a timely basis
  • Email and document management (electronic and hard copy) for the Executive office
  • Prepare and edit correspondence and presentations on behalf of the Executive Office
  • Work closely with senior leadership team, and collaborate with departments across the organization
  • Conduct research and follow up on various issues and concerns; prioritize and determine the appropriate course of action, referral or response
  • Shadow and support CEO at marquee events
  • Prepare check requests

 

Projects

  • Support CEO’s weekly social media plan; liaise with social media team
  • Prioritize conflicting needs;
  • Manage various matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
  • Project support and lead for both President and CEO and Director of Corporate Affairs
  • Collaborate with Director of Corporate Affairs and Executive Office on a range of projects particularly related to our Board of Directors & Advisory Council, including Board Reports and Board Meetings
  • Work on various planning processes for all events including the TCS New York City Marathon
  • Manage special projects and activities as assigned

 

Job Requirements:

 

Experience:

  • 3-5 years’ experience supporting senior leadership
  • 3+ years’ experience providing high level of customer service
  • Prior experience managing multiple projects across departments within tight deadlines
  • Proficient in Microsoft Business Applications: Excel, PowerPoint, Word, Outlook

 

Education:

  • Bachelor’s Degree required

 

Skills and Attributes:

  • Exhibits high initiative, with a can-do attitude to complete tasks within a timely manner
  • Strong written and verbal communication skills
  • Ability handle all situations in a calm, professional manner
  • Strong time management and organizational skills
  • Strong leadership skills and the ability to work effectively independently as well as in a collaborative team environment
  • Ability to maintain discretion and confidentiality
  • Ability to professionally represent NYRR and the Executive Office
  • Willingness to travel locally and work long hours and various weekends as needed
  • Multi-lingual skills a plus
  • Passion for Running and/or NYRR

New York Road Runners is an Equal Opportunity Employer