IT Contracts Specialist

Administrative Charlottesville, Virginia


Position Description:


Position Summary


The National Radio Astronomy Observatory (NRAO) is pleased to announce an opportunity for a part-time IT Contracts Specialist to provide expertise to serve as a resource in matters related to Information Services contracts and licensing. The IT Contracts Specialist is responsible for all manner of contracts, subcontracts and grant-related duties; including pre-award, award, and close-out activities, the development and maintenance of software licenses, and maintenance/support contracts required for the operation of the organization. The specialist will work with the Information Services team and the Contracts and Procurement team to track, plan and execute these licenses and contracts.


This is a part-time, 24-hour per week position based at our headquarters in Charlottesville, VA on the grounds of the University of Virginia (, where there is free on-site parking. In addition to competitive pay, NRAO provides excellent paid time off benefits (vacation and sick leave). Medical, dental and vision plans are effective first day of employment. NRAO’s retirement benefit contributes an amount equal to 10 percent of a qualified participant’s base pay; no contribution is required of the employee. We also offer an optional, supplemental tax-deferred plan for employee retirement contributions.



Job Duties Summary


Key responsibilities include, but are not limited to:

  • Administers contracts and subcontracts from award through close-out.
  • Maintains contracts and related document files.
  • Coordinates activities with NRAO buyers to ensure continuity of efforts and full accountability and tracking of current and pending contractual obligations.
  • Assists with review and monitoring to ensure that Observatory practices and procedures maintain compliance with a variety of Federal guidelines and regulations while dealing with institutions of higher learning, state agencies, and public corporations.

IT Contract specific duties include:

  • Maintains, assesses, and monitors Observatory-wide computer software licenses, subscriptions, and maintenance/support contracts for the Information Services division and other groups;
  • Maintains comprehensive electronic records related to licenses and contracts, including an extensive spreadsheet for entering and tracking new and existing contract details, planning for renewals or close-outs, and reviewing budgets;
  • Monitors/keeps inventory of software licenses and usage;
  • Evaluates compliance with individual product licensing terms and recommending/implementing remediation in the event of violation;
  • Examines current licensing terms of new and renewing products for potential concerns;
  • Clarifies and documents key information about license status, allocation, and benefits;
  • Investigates options for obtaining new licenses;
  • Serves as a resource for licensing questions and planning;
  • Works with license administrators and other requisitioners to determine if licenses/agreements should be renewed and whether changes are appropriate;
  • Enters requisitions as needed to assist license/contract end users;
  • Assists requisitioners and buyers with finding sources, reviewing quotes and making recommendations;
  • Works with technical staff and end users after award to ensure the successful implementation of the licenses/agreements;
  • Assists with preparation and review of software and computer hardware RFPs as requested, and
  • Other duties as assigned.



Position Requirements:


Minimum Education

Associate’s degree or an equivalent combination of education and experience.


Minimum Experience

Three years of federal, university, or non-profit contract experience and/or training, including IT contract administration experience. 


Competency Summary

  • Advanced computer skills, including Excel, Word, and ERP systems (such as JD Edwards)
  • Experience evaluating software license agreements
  • Experience in handling maintenance/support contracts and subscriptions
  • Ability to learn technical terminology and licensing options, and to gain a general understanding of the purposes for which software is used within the organization
  • Strong attention to detail and organizational abilities to ensure accurate, clear, and thorough records
  • Experience working with vendors to ensure the organization receives favorable terms and pricing
  • Ability to handle multiple projects, reviews and deadlines simultaneously



Application Instructions:


Select the "Apply" button below. Applicants should be prepared to upload a CV/Resume and a letter of interest. Please note that applications will be reviewed beginning on July 27, 2018 and continue until the position is filled.


The NRAO is an equal opportunity employer (M/F/D/V)

The National Radio Astronomy Observatory is a facility of the National Science Foundation operated under cooperative agreement by Associated Universities, Inc.