Receptionist/General Office Assistant I-II (4668)

Administrative Socorro, New Mexico


Description

Position Description:

 

Position Summary

Do you love working with people? Would you like to work in an organization where we provide state-of-the-art radio telescope facilities for use by the international scientific community? The National Radio Astronomy Observatory (NRAO) is currently recruiting for a Receptionist to work at the Domenici Science Operation Center.

 

With a high level of professionalism, the Receptionist will perform a variety of administrative and clerical assignments, frequently handling confidential information. This position creates a positive first and last impression for the organization and is key for monitoring our visitors.

 

This position is based in Socorro, New Mexico at the Domenici Science Operations Center. The NRAO Science Operations Center is located in NM, on the campus of New Mexico Institute of Mining and Technology (www.nmt.edu). Socorro is a small, historical city in the Rio Grande Valley, 75 miles south of Albuquerque.

 

Job Duties Summary

  • Greeting and monitoring visitor access
  • Maintaining office security by following safety procedures and controlling building access via the reception desk (monitor visitor access log, issue visitor badges, etc.)
  • Prepare visitor packets, issue room keys, and collect payment from visitors who stay at the NRAO Guest House.
  • Answering, handling, and directing incoming calls accordingly
  • Responding to visitor inquiries in a polite and timely manner
  • Serving as primary administrator for the Meeting Planner system, assists or schedule meetings and conferences including the posting of daily meeting schedules at conference rooms.
  • Overseeing the staff vehicle registration log & issuing company vehicle keys as needed
  • Coordinating facility use for non-NRAO organizations and assisting with meeting set-up and break-down
  • Preparation of correspondence, reports, and the NRAO-NM phone list & NRAO Directory updates for NM staff
  • Maintenance of the NM staff picture display & office supply cabinets
  • In compliance with the Fiscal Division policies will be responsible for the petty cash fund, prepare, issue, and send out receipts, bills, policies, invoices, statements, and checks as needed
  • Assisting with various clerical duties such as filing and photocopying
  • Routing & distributing incoming mail; preparing outgoing mail as needed, maintain staff mailboxes
  • Update video displays in lobby each work day morning. Pro-active compliance with NRAO and government safety policies and procedures in own work area is expected
  • Other duties as assigned

 

 

Work Environment

Work is typically performed in an open office environment but may occasionally be required to be outdoors. Must be able to sit at a desk, use a personal computer and other standard office equipment; the ability to climb stairs is required.

 

The employee frequently is required to communicate in person, by electronic mail, and by telephone. Specific vision abilities required by this job include close vision and ability to adjust focus.

 

Position Requirements:

 

Minimum Education

High school diploma or GED

 

Competency Summary

The successful candidate must possess excellent verbal and written communication skills, excellent customer service skills, and feel comfortable interacting with the general public, groups, and individuals of all professional levels. Ability to maintain accurate records. Knowledge of standard office practices, procedures, various office equipment, and administrative techniques; thorough knowledge of business English, spelling, and arithmetic. Proficiency in Microsoft Office Suite and knowledge of personal computers, including word processing and spreadsheet software. Ability to establish and maintain effective working relationships with other employees and the public; ability to understand and follow oral and written instruction; ability to organize and perform work independently in the absence of specific instructions.

 

Additional Requirements

The Observatory requires staff to be fully vaccinated against covid-19 to access our facilities.  An offer of employment will be considered contingent until the selected applicant provides proof of vaccination.  A selected applicant may request consideration for an accommodation for a disability or for a sincerely held religious belief.

 

 

Application Instructions:

 

Click the “Apply” button below.  You will need to be prepared to upload your current CV/Resume and a letter of application describing interest and suitability for the position.

 

Equal Opportunity Employer Statement:

 

AUI is an equal opportunity employer.  Women, Minorities, Vietnam-Era Veterans, Disabled Veterans, Veterans and Individuals with Disabilities are encouraged to apply.  To view our complete statement, please visit http://jobs.jobvite.com/nrao/jobs.  If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email to [email protected].
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The NRAO is an equal opportunity employer (M/F/D/V)