Accounting Clerk

Accounting Green Bank, West Virginia


Description

Accounting Clerk

 

Job Number:

 

4338

Number of Openings:

 

1

Job Type (Employment Type):

 

Direct Hire

Internal Posting Begin Date:

 

May 1, 2018

Internal Posting End Date:

 

May 7, 2018

State/Province:

 

West Virginia/AUI Office

City:

 

Green Bank

Location:

 

AUI

Job Schedule:

 

Full-time

Duration:

 

At-will

 

 

 

 

 

 

Position Description:

The Accounting Clerk will be responsible for the day-to-day workflow of the company’s accounts payable and other accounting and clerical functions.  Performs any combination of entry-level clerical duties requiring general knowledge and application of various work methods and procedures. Illustrative duties may include, but are not restricted to, writing, typing, entering information into a computer, preparing correspondence or reports; issuing requests for information; running errands. Operating various office machines; scanning documents; uploading documents; photocopying documents; and filing documents.

 

Maintain the accounts payable system, which includes coding, processing and reconciling invoices, matching invoices to purchase orders, and processing them for timely payment. Coordinate the accounts payable functions with the vendor, and purchasing and receiving departments.

 

 

The candidate should desire to learn in a business office environment, deal with organizations of various backgrounds including state and local government and businesses.

 

The qualified individual must have good communication and organizational skills.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

  • Process invoices and payment requests using an automated system.
  • Match supporting documentation to checks issued and file appropriately.
  • Analyze vendor statements to ensure accounts are current.
  • Communicate with other departments and vendors in order to obtain information and/or documents needed for processing accounts payable.
  • Prepare and manage check runs.
  • Investigate and resolve invoicing issues.  Report any unresolved disputes to management for resolution.
  • Distribute incoming mail to various departments for payment approval and account coding.
  • Obtain approval on all vendor bills according to company policy and ensure timely payment of vendor bills.

 

  • Maintain historical records by archiving and filing documents including vendor invoices, vendor payments, pre-payment requests and other vendor information.
  • Clerical duties, filing, scanning and other duties as needed.
  • Assist with internal credit card audit.
  • Assist with the year-end and other financial audits.
  • Assist with other accounting functions as needed.

 

Position Requirements:

Requires a High school diploma or GED.

 

Preferred Experience:  Prior accounts payable and clerical skills.
 

Comprehensive knowledge of standard office practices, procedures, equipment, and administrative techniques; thorough knowledge of business English, spelling, and arithmetic.  Knowledge of personal computers, including word processing and spreadsheet software (MS Office Excel and Word).   Ability to establish and maintain effective working relationships with other employees and the public; ability to understand and follow oral and written instruction; ability to organize and perform work independently in the absence of specific instructions.  High awareness and understanding of the high level of confidentiality required in the position.

 

PHYSICAL CONDITIONS, NATURE OF THE WORK

While performing the duties of this job, the employee typically sits at a desk, uses a personal computer, telephone, photocopier, facsimile, and other standard office equipment.  The employee may occasionally be required to work outside around construction equipment.  The employee may occasionally drive a vehicle, lift and/or move up to 50 pounds.  The employee frequently is required to communicate in person, by electronic mail, and by telephone.  Specific vision abilities required by this job include close vision and ability to adjust focus.

 

Application Instructions:

 

Apply online at the AUI Careers page (http://jobs.jobvite.com/nrao/jobs).   Applicants should be prepared to upload a resume and a letter of interest.

 

 

AUI is an equal opportunity employer (M/F/D/V)