Assistant Education and Public Engagement Administrator

Administrative Washington, D.C., District Of Columbia


Position Description:


Position Summary

Associated Universities, Inc. (AUI) is pleased to announce an exciting opportunity at our headquarters in Washington, D.C. Assistant Education and Public Engagement (EPE) Administrator. The Assistant EPE Administrator provides high-level administrative support to the AUI Director of Education and Public Engagement (Director EPE), and others on request, and reports to the AUI Vice President Administration. This position provides critical administrative support to AUI’s STEM grants and awards proposals throughout each proposal and program’s lifecycle, and provides personal administrative assistance to the Director of Education and Public Engagement to facilitate the overall productivity and effectiveness of EPE. The role requires a passion for STEM, cultural diversity, and championing equity and accessibility.


AUI provides excellent paid time off benefits (vacation and sick leave). Medical, dental and vision plans are effective first day of employment.  After one year of employment, AUI’s retirement benefit contributes an amount equal to 10 percent of a qualified participant’s base pay. No contribution is required of the employee; we also offer an optional supplemental, tax-deferred plan for employee retirement contributions.


Job Duties Summary

Key responsibilities and duties will include, but are not limited to:

  • Assist with administrative components of STEM grants and award proposals, including assisting the research, development, drafting, editing and submission of new grant/award proposals, the development of budgetary components of STEM grants and award proposals and the procurement of STEM grant and award related resources.
  • Support and provide meaningful input in the development of STEM education projects and funding proposals
  • Provide information as needed for inputting new STEM awards, and process amendments to existing awards, in the AUI enterprise management system.
  • Coordinate the submission of all AUI STEM reports, notifications, certifications/assurances, and approval requests required by award sponsor.
  • Assist in STEM grant/award submission process.
  • Maintain and track programmatic reporting and non-financial compliance requirements specific to each AUI STEM award.
  • Provide travel support for the EPE Director, including travel authorization and reimbursement requests for the Director of EPE and others at the Director’s request.
  • Track and report STEM-related grant and contract milestones, activities, and deliverables.
  • Support the management and maintenance of the EPE website, including monitoring the site to ensure quality control and updates are in place, and web design development meetings and discussions.
  • Schedule and coordinate onsite and virtual (video and telephony) meetings, including polling of participants, the creation of meeting materials, arranging catering needs, and setting-up meeting rooms, when applicable. Comprehensive support is required for IDATA All-Hands, ACEAP Ambassadors’ Meetings, Advisory Board meetings and such like.
  • Write (circulate for review and approval where necessary) and disseminate meeting notes, summaries of discussions and action item lists.
  • Support and lead where necessary, the creation and management of STEM related outreach and promotional materials.
  • Assist with STEM-related procurement activities on request.

The post holder will also perform other duties as required to support the mission and efficient functioning of the Corporate Office.


Position Requirements:


Minimum Education

Bachelor's Degree (BA) in Business Administration, Public Policy, Non-Profit Administration, Education, or a related field. Will consider an equivalent combination of education and experience, including post-secondary awards, certificates and/or diplomas, ideally in the non-profit or education sector.


Minimum Experience

Three to five years related experience.


Preferred Experience

Working knowledge of research administration practices, and experience providing high-level administrative support to projects and/or administering awards from a variety of funding sources, ideally in the STEM area.


Competency Summary

  • Tracking Budget Expenses, Staffing, Quality Management, Managing Processes, Organization, Coaching, Communication Processes, Motivating Others, Promoting Process Improvement, Reporting Skills.
  • Ability to conduct literature research and synthesize information to support STEM education project and grant proposal development.
  • Working knowledge of 2 CFR Part 200 and the Federal Acquisitions Regulations.
  • Knowledge of personal computers and software, including spreadsheets, word processing and accounting systems.
  • An exemplary work ethic: Integrity; Sense of responsibility; Sense of teamwork; Sense of Service; Self-discipline; Good planning skills; Flexibility; Confidentiality; Courteous.
  • Commonsense, good judgment and dependability.
  • Initiative, with strong problem-solving skills, and an enthusiasm to grow his/her own knowledge through internal and external sources.
  • Ability to work accurately, without close supervision, to meet deadlines, despite interruptions, and an ability to work extra hours, if needed.
  • Excellent communication, organization and customer service skills.
  • Highly proficient in spoken and written English.
  • Knowledge of Spanish would be very useful.
  • Some travel may be required.


Application Instructions:


Applicants should be prepared to upload a resume and a letter of interest. Applicants may upload a cv/resume with the ADD RESUME button and a cover letter with the ADDITIONAL FILES button at the beginning of the application process.  Applications will be reviewed beginning on May 2, 2018 and continue until the position is filled.



AUI is an equal opportunity employer (M/F/D/V)