Development Assistant, Major Gifts

Development New York City, New York


Development Assistant, Major Gifts 

The Development Assistant, Major Gifts, position offers an opportunity to play an integral role on New York Public Radio (NYPR)’s Major Gifts team. Reporting to the Senior Director, Major Gifts, the Development Assistant supports the entire team with daily administrative support. The Development Assistant is also responsible for creating and managing all Major Gifts communications; partners with Gifts Processing to ensure accurate coding and tracking towards fiscal year goals; and  works with the Manager of Prospect Research to streamline the pipeline process and help to identify trends. 

Primary Responsibilities: 

Major Gifts Communications: 

  • Take the lead on drafting, sending, and tracking all correspondence to Major Gifts donors, including donor updates and newsletters, acknowledgment and renewal letters, impact reports, gift reminders, invitations, and more. 
  • Manage the Marketing Cloud email system for Major Gifts communications and is responsible for the upkeep of the Major Gifts email list. 

Prospect Research

  • Work with the Senior Director, Major Gifts and the Manager of Prospect Research to help with the streamlining the pipeline process and preparing research for meetings and events
  • Identify trends in current donor data and highlight potential prospects outside of the current database. 

Administrative Management: 

  • Support the Senior Director, Major Gifts and the entire Major Gifts team by acting as the administrative lead on all moves management efforts. 
  • Coordinate with the Major Gifts team to ensure interactions and notes are up-to-date and accurate, solicitations, acknowledgements, and pledge reminders are sent in a timely manner, and all lists , reports, and contact information is accurate in the database. 
  • Manage and respond to all queries received on the Giving hotline and in the Giving inbox. 

Gift Processing: 

  • Responsible for all steps of the coding process for Major Gifts, including identifying the donor/gift; providing accurate codes to Gifts Processing; and answering questions for, and on behalf of, the Major Gifts team; and follows best practices for data hygiene. 
  • Run weekly reports to identify new/renewed/upgraded gifts of $5,000+. 
  • Partners with the Associate Director of Fundraising Operations to ensure Salesforce and Finance teams are aligned with the Major Gifts team’s progress towards fiscal-year goals. 

Donor Meeting and Event Support:

  • Support the creation and implementation of major donor events and meetings
  • Provide support at events (virtual and in-person), including some after-hours programs (where necessary).  

Job requirements: 

  • At least one year of experience in providing administrative or operational support. Internships or work study programs count!
  • Proficient in Microsoft Word, Excel (including pivot tables), PowerPoint, and Outlook. 
  • General understanding of how fundraising databases function and interest/aptitude in learning CRM systems. Knowledge of Salesforce NPSP preferred. 
  • Experience using email systems and building e-blasts. Knowledge of Marketing Cloud preferred. 
  • Meticulous attention to detail. 
  • Interest in interacting and collaborating with a variety of stakeholders
  • Grace and a sense of humor under pressure. 
  • Exceptional organization and time management skills. 
  • Excellent written and oral communication skills. 
  • Excellent collaborator with demonstrated ability to meet goals and deadlines. 
  • Ability to effectively problem-solve as issues arise within scope of work. 
  • Comfortable working proactively as well as part of a collaborative team. 
  • Availability to work occasional evenings or weekends for events. 
  • Interest in current events and news related to journalism, business, finance, philanthropy, the arts, etc. 

Additional Information

This is a full-time role which includes benefits. New York Public Radio offers competitive compensation with excellent medical, dental, and vision insurance, vacation, and sick time as well as generous parental leave.

This role is currently operating remotely, with the ability to optionally work from the office sometimes, which is encouraged. However, this position is not a permanent remote position and is part of the New York City staff and will be expected to work from the New York office in a hybrid capacity starting May 31st. 

Given this role will be in the office, being fully vaccinated against COVID-19 is required unless NYPR has approved a specific religious or medical exemption in advance of the first day of work. At this time, NYPR defines being fully vaccinated as having received two Moderna or Pfizer COVID-19 vaccinations or one Johnson and Johnson vaccination.

Commitment to Diversity, Equity & Inclusion

New York Public Radio is committed to diversity, equity, and inclusion. We continuously strive to place our employees at the center of our thinking and elevate inclusive practices to develop and support a more engaged and productive workforce. Our journalism and operations in the service of that journalism benefit from a broad range of perspectives, from all backgrounds, at all levels of the organization. Diversity is essential to honest, authentic, accurate storytelling and reportage; creating an institution in which all voices are encouraged, valued, and heard.

Equal Opportunity

New York Public Radio is an equal opportunity employer committed to achieving the goal of equal employment opportunity for all. Applicants and employees are considered and evaluated for positions without regard to mental or physical disability, race, creed, color, religion, gender, national origin, citizenship status, age, genetic information, military or veteran status, sexual orientation, marital status, employment status or any protected federal, state, or local status unrelated to the performance of the work involved.