Administrative Assistant, Medical Staff Office
Description
As an Administrative Assistant, you will:
- Ensures that daily office operations are performed in a seamless and efficient manner
- Answers phones, responding to phone/in person/email inquiries, screening calls, and overseeing related issues
- Schedules meetings for Medical Staff and Medical Staff Leaders for one-time, recurring, ad-hoc, and committee meetings with internal and external participants
- Provides general clerical assistance with copying, printing documents, filing, and maintaining records
- Processes verification requests
- Processes incoming and outgoing mail
- Maintains inventories for office and kitchen supplies and order supplies for office suite while maintaining general office appearance
- Receives and restocks supplies upon arrival
- Greets visitors and guests to the Medical Staff Services Department and provides the highest level of professional service
- Utilizes Microsoft Outlook Email and Calendar applications, Word, Excel, and PowerPoint in support of Director, Medical Staff Services
Required Skills & Qualifications:
- Must represent the Medical Staff Services Department with a professional image and positive, service orientated attitude
- At least 3 years of directly comparable experience
- Excellent Microsoft Outlook calendaring skills
- Proficiency in Microsoft Office, such as Word, Excel, and PowerPoint
- Excellent organizational skills
- Ability to take initiative and work well under pressure
- Ability to perform complex tasks and to prioritize multiple projects and competing deadlines
- Demonstrated ability to work as a part of a team
- Excellent verbal, written, and visual communication skills are necessary.
- Ability to manage and impart confidential information is necessary.
- Records maintenance or archival skills are preferred.
Qualifications - Preferred
- At least 5 years of directly comparable experience
- An associate or bachelor’s degree from an accredited institution of higher education
About Nashville General Hospital
Nashville General Hospital (NGH) is Nashville’s original community-based hospital. Joint Commission accredited, NGH readily accommodates a wide range of needs from emergency services and acute care to ancillary and ambulatory services. NGH continues to maintain its strong commitment to the healthcare needs of Nashville and Davidson County underserved, while also providing care to all segments of the community
Our benefits include:
- Medical, Dental, and Vision Insurance within first 31 days of employment
- Programs to reduce share of deductible and total out-of-pocket expenses
- Metro Health Incentive Program - Access to high quality healthcare without incurring out-of-pocket expenses
- Short and Long-Term Disability - up to 60% of eligible weekly pay
- Life Insurance - Metro provides you with basic life and AD&D coverage equal to $50,000 ($32,500 if you are age 65 or older), at no cost to you.
- Retirement Plan - eligible up to IRS max limits and includes company contribution
- Shift and Weekend Differential Pay Offered on Nights and Weekends
- Tuition Reimbursement for employee and dependents
- 12 paid holidays - any holiday worked is another holiday banked
- Flexible Spending Accounts
- Free Parking for all employees
Nashville General Hospital is an Equal Opportunity Employer/Disability/Veteran
We are an E-Verify employer.
For more information, please click on the following links:
E-Verify Participation Poster: English | Spanish
E-Verify Right to Work Poster: English | Spanish