Receiving Clerk: Full Time Year Round

Receiving New Paltz, New York


BASIC FUNCTION AND RESPONSIBILITIES:

 

Responsible for receiving, inspecting, storing, delivering, inventorying and shipping of all products and supplies for the hotel.

 

ESSENTIAL JOB FUNCTIONS:

 

  • Receives shipments on receiving dock, logs pertinent information, and coordinates workflow to ensure timely delivery of supplies to coolers, freezers, dry storage, and/or other departments.
  • Ensures that all shipments are received in good, undamaged condition.
  • Compares invoice to purchase order and indicates the quantity received, number of boxes, date received, invoice number, and any other pertinent information.
  • Verifies all food and beverage deliveries upon arrival for correct specification.
  • Ensures all products are received and placed immediately under refrigeration or other storage (including freezing and dry storage) as needed.
  • Ensures products are stored and dated properly, and rotated using FIFO method.
  • Maintains a thorough, working knowledge of dry goods, paper products, chemical supplies, and food and beverage specifications.
  • Cooperates with accounts payable staff in the verification of orders received.
  • Prepares boxes for shipment and maintains records of all shipments sent out, prepares shipments as needed.
  • Maintain the proper chain of accepting and delivering of liquor products. Ensure liquor is secured at all times.
  • Fulfill all requisitions from other departments in a timely manner, ensure orders are complete and delivered no later than requested time. Communicate any discrepancies to department.
  • Maintains storage areas with respect to sanitation, temperature, and humidity.
  • Sweeps, mops, and/or disinfects receiving areas including loading/unloading lots.
  • Inspects food and beverage storage areas routinely (including refrigerators and freezers) a minimum of twice during shift, noting temperature. Maintain food and cooler logs.
  • Inventory and maintain equipment and supplies. 
  • Receive and ship UPS, Fed-Ex Ground and Fed-Ex express packages. Ensure packages are in proper condition ensure each package is delivered to the proper department or individual.
  • Ensure all guests/group packages have tracking numbers logged into the Package Log book and proper signatures are obtained upon delivery.
  • Ensure the security of all packages and products.
  • Perform basic mathematical functions such as addition, subtraction, multiplication, and division.  Verify totals on report forms, requisitions, or invoices.
  • Photocopies, scans, faxes, emails or mails correspondences.
  • Work clean and assume responsibility for organization and orderliness. Clean work areas periodically during work shift.       
  • Follow all safety and sanitation policies when handling food and beverage.
  • Keep refrigerators and storerooms clean and neat. Ensures food and supply items are stored per standards.
  • Maintain food and cooler logs.
  • Listen well, communicate effectively and establish effective working relationships with other staff, management, vendors and guests that have a variety of educational backgrounds and values.
  • Demonstrate organizational skills, proofreading skills, and produce well-written, error-free copies.
  • Work productively and efficiently with or without supervision when performing routine tasks.
  • Prioritize and meet deadlines in a fast-paced dynamic environment.
  • Demonstrate proficiency with Windows-based operating systems and use software including MS Word, MS Excel, MS Outlook.
  • Conduct accurate inventory for ordering purposes. Perform period end inventories.
  • Maintain all storerooms, freezers and coolers in accordance with proper sanitation specifications.
  • Maintain a knowledge of New York State and Ulster County Health Department regulations and ensure compliance.
  • Observe all safety and security measures as per company policy and protocols.
  • Conform to OSHA Standards.
  • Perform cleaning duties as scheduled to including sweeping, moping, raking, shoveling and/or policing the parking lot.
  • Work outdoors at times and exposed to natural elements.
  • Operate equipment such as elevators, pallet jacks, hand-trucks, carts, and dollies.
  • Use hand tools such as box cutters, packaging tape dispensers, rakes, brooms, and shovels.
  • Inform supervisor of hazardous situations, emergencies or threats to the security of guests, employees or hotel assets.
  • Adhere to Mohonk Mountain House’s Dress and Grooming Standards; presenting a neat, clean and well-groomed appearance and maintaining a positive, professional image to our customers.
  • Learn and successfully demonstrate the Mohonk Mountain House Service Steps with Service Strategies with guests and staff. 
  • Maintain a flexible work schedule including days/nights, overnights, weekdays/weekends, holidays, and during peak periods of business.
  • Answer questions with accurate information and demonstrate a friendly and helpful personality by smiling, eye contact, initiating conversation and engaging with others.
  • Inspect work by touch, sight, sound and smell for conformance to prescribed standards.
  • Speak, read and write the English language and communicate in a clear and congenial manner, with our guests, visitors and employees.  Hear verbal instructions, directions and warnings.
  • Reach with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, sit, climb up/down ladders or stand for up to 5 hours at a time.
  • Lift up to 100 pounds from ground level to XX and carry a distance of up to 150 feet with/ without assistance.  Walk up to 12 miles per day.
  • Maneuver carts or dollies safely with loads up to 500 pounds up and down stairs, elevators, through passageways or outdoors up to 250 feet.
  • See close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
  • Act calmly and effectively in emergency situations.
  • Analyze problems and develop and implement action plans to address problems.

QUALIFICATIONS:

 

  • At least 18 years of age.
  • Valid Driver’s License
  • Experience in the food service industry with a knowledge of produce, meat, fish, and dairy specifications is preferred.

 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.