Assistant Finance Officer
Anticipated salary range, based on experience, is $40-43K.
U.S. work authorization is required.
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.
Program / Department Summary
International Finance Department plays a key role in ensuring that the programmatic objectives are met and timely, accurate and complete financial reporting is provided to the internal and external customers (i.e. donors, etc.). The finance department supports the country offices in the field as well as the Corporate Finance department. Currently, Mercy Corps programming is in Central Asia, South Asia, Africa, the Middle East, and Central America.
General Position Summary
The Assistant Finance Officer (AFO) will collaborate and work closely with the Accounting Supervisor in the overall support of the International Finance department with the general ledger data entry and review of the monthly accounting packages submitted by the countries in the field. This position ensures that MC worldwide books close on time and the financial reports from the field are complete and accurate.
The AFO will support and be responsible for a portfolio of countries (usually 6-8 countries) and will be specifically responsible for ensuring the following:
- that the country monthly financial packages, reports and general ledger are received on time, are complete and accurate
- that all balance sheet accounts are reconciled monthly and all supporting information received by HQ
- that the transfers to the field are processed in a timely manner
- that payroll allocations are reviewed and corrected if and when necessary and processed
Essential Job Responsibilities
- Review and reconcile accounting data and reports from Field Country Offices. Maintain general ledger for field operations for preparation of required reports to donor agencies based on field expenditures and allowable indirect cost rates.
- Support finance department with general ledger detail entry, transaction coding, preparation of wire transfer requests, non-donor bank deposits, and other accounting transactions.
- Ensure all balance sheet accounts are reconciled and all supporting schedules received, with exception of deferred revenue and grants receivable.
- Review/correct payroll allocations and reconcile field staff advance accounts.
- Perform inter-company account reconciliations.
- Assist in preparation for annual public audit, including preparing assigned audit schedules and gathering other information as needed.
- Assist in the accounting software conversion to the field.
- Other duties as assigned or requested.
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
- Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
This position has no supervisory responsibility
Reports Directly To: Accounting Supervisor
Works Directly With: This position works closely with the Country Finance Staff, Regional Finance Officers, Program Officers and Corporate Finance.
Knowledge and Experience
- BA/S or equivalent in accounting strongly preferred.
- 2-4 years accounting experience with demonstrated knowledge of GAAP, nonprofit experience desirable.
- Demonstrated experience working with accounting software products and Excel.
- Experience managing grants preferred.
- Demonstrated experience and skill with financial reporting preparation and presentation as well as reconciliations.
- Effective interpersonal skills and demonstrated success establishing and maintaining relationships are vital.
- Effective verbal and written communication, multi-tasking, organizational, prioritization skills are necessary.
- Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with cross cultural team members is required.
- Knowledge and experience working with the USAID, OFDA, and other US donors is preferred.
- Ability to thrive in a fast-paced, multi-tasking environment while maintaining the respect of staff, colleagues is essential.
- A strong understanding for cultural, political and religious environments in the regions.
- Successful Mercy Corps staff members have a strong commitment to teamwork and accountability, and make effective communication a priority in all situations.
Living Conditions / Environmental Conditions
The position is based in Portland, Oregon and it requires to 0% travel.
Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.Fostering a diverse and open workplace is an important part of Mercy Corps’ vision. Mercy Corps is an Equal Opportunity Employer regardless of background. We are committed to creating an inclusive environment.