Grants Manager - Cash Consortium of Sudan (CCS)
Description
About Mercy Corps
Program Development
- Engage with the CCS Secretariat team, CCS partners and grant holder headquarters to develop high quality concept notes and proposals.
- Support the CCS Director with the development of strategy and/ or position papers.
- Support donor cultivation for unsolicited opportunities, as well as tracking of relevant donor calls for proposals.
Documentation and Reporting
- Ensure establishment and maintenance of CCS reporting and proposal pipeline.
- Engage with CCS Secretariat team, CCS partners, and grant holder headquarters to prepare donor reports on program progress, ensuring all reporting requirements are delivered on time and in a quality manner.
- Ensure quality of program writing, including program activity plans, reports and informal updates.
- Schedule various CCS coordination meetings as needed; ensure meeting minutes are documented and filed.
- Respond to information requests, draft success stories, monitor and report on the impact of the various CCS programs.
- When appropriate, develop and release public communications.
- Engage with CCS Secretariat team (Finance, MEAL, Policy, Research & Advocacy, grant holder headquarters) and with CCS partners in the development of proposals, reports, success stories, briefs, grant/sub-grant maintenance and other tasks as assigned by the CCS Director.
Program Management & Quality
- Support the CCS Director in developing and managing project consolidation tools for use by the CCS and Steering Committee for decision-making, including regular progress reports and key program highlights/ issues.
- Facilitate coordination and communication with CCS partner grants focal points through quarterly CCS Grants meetings.
- Maintain program files and ensure key materials are correctly filed.
- Coordinate with CCS partners in writing reports and success stories.
- Ensure that partners are aware of requirements and conditions of grant agreements and contracts, through the use of grant opening/mid/closing meetings and other methods.
- Ensure that grant coordination systems and processes are successfully implemented across the life of all grants.
- Ensure that key controls are in place to support effective management of the funding portfolio and compliance with the donor requirements.
- Oversee development and usage of standard visibility materials, both for CCS and its donors.
- Visit CCS partner programming field sites on regular basis.
Finance & Compliance Management
- Ensure the consortium activities are compliant with donor and grant holder rules and regulations
- Manage the consortium budget and ensure partner expenditures are in line with agreed upon budgets
- Monitor expenditures and forecasts, ensure timely identification of under/over spends and propose and implement solutions
- Ensure timely submission of donor financial reports
Representation and Coordination
- Participate where relevant in external representation of the consortium with various groups, including donors, UN agencies, the World Bank and local authorities as feasible.
- Represent consortium progress to donors as well as within the Cash Working Group, the Emergency Livelihoods Cluster, other relevant clusters, working groups related to Social Protection, and other coordination fora as strategic.
- Share learning from the consortium with the greater humanitarian and development community within Sudan as well as regionally and globally, as relevant.
Organizational Learning
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
- Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
- Bachelor degree or equivalent in related field, including public relations, journalism, and international affairs or commensurate field experience.
- 5+ years of experience providing coordination or management support to program implementation in a relevant field of expertise that includes:
- Preparing writing and analysis on programmatic activities;
- Budget management experience;
- Managing work plans;
- Representing programs with donors and external stakeholders.
- Proven ability to work cooperatively with internal and external stakeholders, and to play a leadership role in convening groups. Astute skills in relationship building and coordination.
- Experience working with ECHO, SDC and USAID/BHA, FCDO highly desired.
- Ability to represent the CCS to donors, NGO and UN counterparts, local groups, community members and local authorities is essential.
- Excellent writing and communications skills required.
- Fluency in English, both written and verbal
Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.