Accounts Payable Associate

Accounting & Finance Philadelphia, Pennsylvania


Summary : In this role the Accounts Payable Associate is responsible for performing accounts payable functions including receiving and reviewing invoices for payment, account coding, printing and disbursing checks, and entering accounts payable data in the computer system in accordance with company policies, procedures and guidelines.


Essential Duties and Responsibilities (other duties may be assigned):


  • Reviewing and approving all vouchers and invoices for payment; and preparing invoice deduction notices for assigned vendors
  • Reconciling vendor invoices and accounts. Handling vendor inquiries and concerns in a professional and timely manner.
  • Auditing freight bills against freight manifests.
  • Preparing back up for checks for weekly payment runs.
  • Assist AP Associate II in the printing of all accounts payable reports and maintaining all accounts payable files.


Qualifications: This position requires good verbal and written communication skills and the ability to prioritize and organize multiple tasks simultaneously. Must be organized, detail-oriented, proficient in MS Word and Excel, and have current working knowledge of accounting software programs. Must have a professional demeanor when dealing with internal and external clients. 


Education/Experience : A n Associates degree is preferred along with a minimum of two to three years of relevant work experience (A/P, general ledger coding, batching); A solid understanding of bookkeeping and accounting functions is necessary.