Contract & Vendor Manager

Accounting / Finance Omaha, Nebraska


Position Summary:

The Contract and Vendor Manager will manage the contract retention, negotiation and renewal processes. 

Duties & Responsibilities:

  • Designing framework for and implementing contract processes and retention system
  • Developing a comprehensive contract strategy through partnership with all levels of the company
  • Collaborating with internal teams to ensure contracts’ compliance
  • Sharing and clarifying contract processes, conditions and details with management, business partners and employees
  • Conducting an initial inventory and gap analysis of contracts between Jet Linx and 3rd
  • Reviewing contracts, verifying accuracy and resolving discrepancies in line with company rules and guidelines
  • Ensuring pertinent documentation accompany contracts and maintaining digital copies of relevant documentation
  • Liaising between parties regarding contract development and negotiations regarding terms and conditions, and drafting and revising changes as required
  • Identifying and escalating potential risks contract changes may pose to company
  • Monitor renewal dates and terms with all key vendors and engage in renewal negotiations with vendors and business leaders
  • Periodic review of vendor spend to identify opportunities for negotiation
  • Creating and managing RFPs for both new and existing providers to ensure the best solution for Jet Linx.
  • Conduct Performance Management reviews with vendors/partners holding accountable through the means of scorecards and remediation plans.
  • Other duties as assigned

Knowledge, Skills & Abilities:

  • Proficient with Microsoft Office products, strong knowledge of Outlook required
  • Experience in any document retention system a plus
  • Strong interpersonal, analytical and problem-solving skills
  • Excellent written and oral communication skills
  • Ability to work on multiple projects at once in a fast-paced environment with regular changes in priorities

Education & Work Experience:

  • Bachelor’s degree in Business related fields preferred
  • One to five years of experience in contract administration role preferred
  • Or equivalent combination of education and experience

Physical Requirements:

  • Majority of work is completed in a normal office work environment
  • Communicate through verbal, written and electronic means
  • Operate office equipment such as telephone, computer, printer, fax, postage meter, etc.
  • Move up to 25 pounds on an infrequent basis
  • Access filing cabinets, drawers and shelves of varying heights