Executive Assistant

Administrative Hollywood, California


Description

To be successful in this role, you should be proactive, enjoy making an impact, meet deadlines and communicate effectively. You should have previous experience as an Executive Assistant, be technically proficient in Google Suite, Microsoft Office Suite, presentation software and internet research.

 

Job Duties:

  • Coordinate daily calendars of senior executives
  • Plan appointments, meetings and events
  • Act as the point of contact for executive
  • Create regular reports and update internal systems as needed
  • Make travel arrangements
  • Track and submit expense reports in an effective manner
  • Manage phone calls and emails
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Suggest more efficient ways to run the office and processes

 

Job Requirements and Experience:

  • At least 5 years of work experience in a Senior Executive Assistant, Executive Administrative Assistant or similar Senior Administrative role
  • Knowledge of office procedures and processes
  • Must be a collaborative team player
  • Must produce results and actively communicate status of projects
  • Solid experience with office management systems, technology and MS Office suite
  • Must have extensive experience with online calendars and cloud systems
  • Experience using office equipment, including printers and setting up video meetings
  • Must have excellent written and verbal communication skills (via phone, email and in-person)
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • High school degree required
  • Must be able to work overtime as needed

 

 

j2 Cloud Services is an Equal Opportunity Employer

About j2 Global

Founded in 1995, j2 Global® (NASDAQ:JCOM) is an award winning, leading provider of Internet services through its two divisions: Business Cloud Services and Digital Media.

The Business Cloud Services Division offers Internet fax, virtual phone, hosted email, email marketing, online backup, unified communications and CRM solutions. It markets its services principally under the brand names eFax®, eVoice®, FuseMail®, Campaigner®, KeepItSafe® and Onebox® and operates a messaging network spanning 49 countries on six continents.

The Digital Media Division, created with j2 Cloud Services’ November 2012 acquisition of Ziff Davis, Inc.

Ziff Davis, Inc. is the leading digital media company specializing in the technology, gaming and men's lifestyle categories, reaching over 117 million unique visitors per month. Ziff Davis sites include IGN.com, PCMag.com, AskMen.com, ComputerShopper.com, ExtremeTech.com, Geek.com, LogicBuy.com and Toolbox.com. Ziff Davis also operates NetShelter, the largest community of technology publishers dedicated to consumer electronics, computing and mobile communications. Ziff Davis B2B is a leading provider of online research to enterprise buyers and high-quality leads to IT vendors.

As of December 31, 2016, j2 Cloud Services had achieved 21 consecutive fiscal years of revenue growth.

For more information about j2, please visit www.j2global.com

Our Culture:

At j2 Global®, we work in a culture of collaboration and welcome those who desire to join our growing global community. We seek enthusiastic individuals with an entrepreneurial spirit looking for an environment that rewards your best work.

J2 Global offers competitive salaries, health benefits, a 401k, and company-sponsored events. If you’re seeking a dynamic work environment where you can see the direct impact of your performance, then j2 is the place for you.

J2 Global® is an Equal Opportunity Employer.