Financial Operations Specialist - Accounting Unit

Domestic Washington, District Of Columbia


Description

ABOUT IREX          

IREX is an independent international nonprofit organization dedicated to building a more just, prosperous, and inclusive world by empowering youth, cultivating leaders, strengthening institutions, and extending access to quality education and information. IREX has over 400 employees working in the United States and two dozen countries and is accountable for assets and revenue totaling $100 million. 

POSITION SUMMARY

The position serves as a key point of financial operations contact and reports directly to the Controller. This position is responsible for managing and implementing administrative initiatives and tasks for Accounting team and OCFO group.

The work is performed in a demanding, fast-paced, high-intensity, and high-stress global financial operations and cognitive work environment, in accordance with IREX policies, procedures and regulations.

DUTIES AND RESPONSIBILITIES

  • Manages charitable organization registration process;
  • Coordinates monthly financial package consolidation;
  • Coordinates Board and Finance Committee briefing book consolidation;
  • Reviews IREX travel transactions against bank statements and coordinates with travel vendors on variances;
  • Acts as primary administrator of corporate card program and monitors spending and timely submission of reports;
  • Acts as primary administrator of SAP Concur platform;
  • Acts as primary administrator for IREX corporate credit card points/mileage program;
  • Handles all payment request submission for Accounting team;
  • Outstanding employee time reports follow-up;
  • Outstanding employee advance/non-staff advance account follow-up;
  • Manages IREX monthly banking reports;
  • Manages IREX payroll tax registrations;
  • Manages IREX bank account documents;
  • Acts as primary administrator for investment account;
  • Acts as primary administrator of IREX pre-paid card program and assists staff with problems regarding cards;
  • Manages annual conferences and training schedule;
  • Coordinates Accounting initiatives and project implementation;
  • Coordinates financial project schedules including audit and tax, etc.;
  • Manages FCIT group documents and Accounting online portal and Sharepoint information page;
  • Other tasks as assigned

SKILLS AND EXPERIENCE

REQUIRED:

  • Bachelor’s degree in Business Administration or relevant discipline;
  • Minimum of one year’s relevant professional financial/administrative experience;
  • Strong organizational skills and thorough knowledge of standard business practices;
  • Excellent interpersonal and customer service skills;
  • Excellent written and oral communication skills
  • Ability to work independently with a high-level of self-motivation and as part of an international team to meet global performance goals and deadlines;
  • Proficient in the use of MS Word, MS Excel, MS PowerPoint, and MS Outlook

PREFERRED:

  • Prior experience working with banking, credit card and corporate financial systems/programs;
  • Prior experience performing event planning and logistics