Coordinator, Partnerships and Advocacy
The Conrad N. Hilton Foundation was created in 1944 by international business pioneer Conrad N. Hilton, who founded Hilton Hotels and left his fortune to help individuals throughout the world living in poverty and experiencing disadvantage. The Foundation invests in 11 program areas, including providing access to safe water, supporting transition age foster youth, ending chronic homelessness, hospitality workforce development, disaster relief and recovery, helping young children affected by HIV and AIDS, and supporting the work of Catholic sisters. In addition, following selection by an independent international jury, the Foundation annually awards the $2 million Conrad N. Hilton Humanitarian Prize to a nonprofit organization doing extraordinary work to reduce human suffering. From its inception, the Foundation has awarded more than $1.8 billion in grants, distributing $110 million in the U.S. and around the world in 2019. Foundation assets increased from approximately $2.9 billion to $6.6 billion following the 2019 passing of Barron Hilton who, like his father, pledged virtually his entire estate to the Foundation. For more information, please visit www.hiltonfoundation.org.
About the role...
The Coordinator of Partnerships and Advocacy will play a central role in coordinating the workflow and project management for the two teams within the Partnerships, Advocacy, and Communications (PAC) department. The role will be the administrative lead in support of the life cycle of Partnerships’ grants, inclusive of an equity grantmaking portfolio, contract management, and acting as the primary liaison among internal departments, grantees, and vendors. The position will provide budget oversight and planning, financial analysis, financial reporting, and process management. S/he will provide support for key operational areas of the team, including project tracking and knowledge sharing, coordination of meetings and contribution to project reports, and planning convenings. This role reports to the Strategic Partnerships Officer.
The ideal candidate will have a deep commitment to equity work in a philanthropic context.
What you'll do...
- Support the team to complete tasks and activities in a systemic, coordinated, and sequential manner.
- Track contract process and spending for Partnerships and Advocacy teams, working closely with department Executive Assistant to stay within budget.
- Meet regularly with team leads to review project pipeline, identify pending deadlines, and ensure everyone is on the same page and workflow is moving forward.
- Lead logistical support for PAC convenings and coordinates related events such as internal and external meetings, conferences, and presentations including: preparation and printing of materials; email communications; event logistics; vendor relationships; event website and online registration system
- Manage end-to-end process of grant- and contract-making (sending out requests for proposals, driving key deadlines for submissions, revisions, as well as sending reminders to grantees/vendors for required reporting within our internal investment system, GivingData)
- Track invoicing and grant/contract deliverables, as well as the ongoing management and closeout of grants/contracts
- Provide detailed financial portfolio analysis and ensure data integrity to support team's decision making. Work with PAC team members to keep all pertinent information accurate and up-to-date for reporting and analysis
- Assist in proposal research, summaries, and budgets during the proposal review process
- Work with grants management to comply with internal audit and grant tracking procedures and grantmaking processes
- As needed: Provides overall administrative support for Partnerships and Advocacy teams: creating and sending agendas ahead of time, taking meeting notes, keeping updated program records, and supporting the development of reports, and surveys
- the Partnerships and Advocacy team members with the development of communications materials
- Collaborate with communications team to distribute communication materials to appropriate audiences
- Maintain team contacts and email lists
What you need...
- Bachelor's degree in public health, public policy, social sciences, social welfare
- 5 years of relevant work experience in the nonprofit sector
- Project Management Certification (PMP or otherwise)
- Ability to effectively manage multiple projects and prioritize workflow to meet deadlines and stay within budget
- High attention to detail and accuracy in producing high quality work
- Excellent computer skills to include Microsoft Office and database experience, with high proficiency in Microsoft Excel.
Our employees are inspired by the Foundation’s mission, and are committed to support our program areas in a thoughtful and effective way. Everyone is expected to cultivate the work environment in a way that contributes to respectful, open, and engaging dialogue, and connection that supports meaningful innovation, learning, progress and productive outcomes.
About our benefits...
We value the health and well-being of our employees, and offer:
- Comprehensive and generous health care coverage options
- Fitness benefits
- Disability coverage
- Paid holidays, time off, and parental leave
- Flexible work schedules and technology benefits
- Professional learning and development and educational assistance
- The Foundation triple-matches employee gifts to qualified non-profit organizations
- AND MORE!!!
The Conrad N. Hilton Foundation is an equal opportunity employer with values grounded in promoting equality and inclusion and embracing diversity. We welcome qualified applicants of all races, colors, gender identities, sexual orientations, economic classes, ages, religions, national origins, and ability/disability statuses. Veterans and individuals with lived expertise are encouraged to apply. We respect and seek to empower every member of our Foundation community. We support and celebrate our collective array of cultures, backgrounds, perspectives, skills and experiences; fully realizing that such diversity is what makes our organization flourish and better enables us to fulfill our mission in the world.