Hachette Speakers Bureau + Communications Department Assistant

Communications New York, New York


We’re looking for an Assistant to join the Hachette Speakers Bureau and Communications Team at Hachette Book Group, a split administrative role supporting the work of both our fast-growing Hachette Speakers Bureau (HSB) business and our internal/external Comms Team. The ideal candidate thrives in a fast-paced environment, enjoys working on a variety of projects, and is looking to grow within the HSB side of the job, acquiring sales, negotiation, marketing, and author and event management skills. This position requires impeccable organization and attention to detail, strong communication skills, an entrepreneurial drive, and someone who enjoys being part of a small and supportive team. Tasks related to HSB will be performed daily, while Communications tasks will be weekly or as necessary. This job reports to the SVP of Corporate Communications and the Director of HSB.  

To Apply  

For consideration, please send a resume and cover letter.  
Event and administrative support: daily maintenance of CRM database with detailed information about authors, sponsors, and events; create and update event itineraries; book author travel; assist with invoicing, outstanding payments, and travel reimbursement; coordinate calls with authors and events and schedule internal meetings as necessary
Marketing and design support: Use Canva to create graphics for social media, email campaigns, and website; create, update, and maintain speaker and website pages, write copy for social media and website; manage occasional book giveaways and create Powerpoint presentations as needed.
This Week @ HBG: help gather content for Monday communication to all staff.
Book donations: process book donations and monetary donation invoices.
Bookends (HBG Intranet): admin support for content refreshes; create graphic banners for Bookends homepage carousel; update Company Calendar to add holidays, major meetings, sales + focus meetings.
Tracking: NYT, USA TODAY, and ABA bestsellers for weekly recap; write news items for weekly Big News roundup (bestseller recaps, awards, tv/movie news, industry news).
Administrative support: schedule meetings, handle expense reports.
Additional projects: provide communications support for Sustainability and office culture in-house programs; create digital signage for in-house display screens.
The ideal candidate is:
  • Exceptionally detail-oriented and organized
  • Agile and accurate when handling simultaneous time-sensitive projects
  • A proactive self-starter with excellent follow-through skills
  • Concise, professional, and expeditious in handling written and verbal correspondence
  • Curious, driven, and excited to learn about HSB with an eye towards growth in this unique space within the publishing business
  • Experienced with Canva, Powerpoint, Excel, MailChimp, social media, Wordpress, and website management 
As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.
Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The compensation range for this position is $47,500. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.
The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 2 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.