Description

Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity to work with our Public Finance, Appellate and Litigation teams in our Tallahassee office. We offer competitive compensation and an excellent benefits package.

Position Summary:
The Legal Support Specialist will perform all filing duties and provide administrative support, as needed.

Duties & Responsibilities:
  

• Maintains legal client files (both paper & electronic file system), updates binders, organizes and file documents in designated folder and file drawers, as well as prepares, enters, proofreads and processes legal and administrative correspondence
• Requests firm record labels
• Assists with coordination of incoming and outgoing file transfers; including sending and retrieving files to/from off-site storage
• Maintains/updates eRooms
• Reviews, prints, and files emails for attorneys
• Manages a busy phone line for supported attorneys, conveys messages as necessary; answers routine questions from clients and staff members and/or route calls to appropriate staff members
• Performs overflow typing, filing, scanning and photocopying as requested by attorneys; drafts and transcribes routine correspondences and voluminous documents
• Processes time entry for multiple attorneys, maintains and creates calendar entries, collates information, writes reports, and prepares agendas
• Serves as a back up to other Legal Support Specialists
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies:

  

• Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations
• Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
• Creative, strategic, high energy, outward-looking, and capable of bringing new ideas to the team
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly and take direction from all levels of management
• Demonstrate ability to interact and develop rapport with internal support staff in an effective, efficient, and professional manner at all times
• Ability to work under pressure to meet strict deadlines in an atmosphere of frequent interruptions and effectively prioritize multiple tasks; strong critical thinking skills to take initiative and prioritize work independently
• Execution-oriented, self-starter, and self-navigator who can balance the demands of multiple projects and stakeholders
• Ability to understand and follow specific and detailed instructions and to decipher various handwriting styles
• Maintain high level of concentration to work on lengthy and complex projects
• Recognize confidential, sensitive, and proprietary information and maintain confidentiality in a professional and trustworthy matter

Qualifications & Prior Experience:
  

• Minimum of five years of experience as a legal secretary, working in a business law practice
• Understanding and basic knowledge of practice, clientele and related resources and professionals for the Public Finance Department
• Proficiency with Windows-based software and Microsoft Office Suite, including Word, Excel, and  Adobe/ScanSoft
• Ability to effectively use firm communication technology and use of organizational abilities in Outlook
• Exceptional computer skills with the ability to learn new software applications quickly
• College degree or equivalent 

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.  

In support of our unwavering dedication to putting diversity, equity, and inclusion into action, GT participates in the Mansfield Rule Certification Program. This Program, which is administered by The Diversity Lab, aims to increase diverse representation in the legal industry. In July 2020, we achieved Mansfield Rule 3.0 Certification. A year later, in 2021, we achieved Mansfield 4.0 Certification Plus, meaning we went beyond the requirements of the original Mansfield program. Most recently, in 2022, GT gained Mansfield Rule 5.0 Certification Plus – again achieving the highest level of certification a law firm can obtain. GT is currently participating in the Mansfield Rule 6.0 Certification Program. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.
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