Description

• Processes time entries, opens new matters, drafts legal services agreements/engagement letters, makes travel arrangements, processes expense requests for reimbursement, maintains calendar, manages incoming mail and tracks packages
• Maintains legal files (both paper & electronic), and organizes/files documents in required order
• Prepares immigration applications/petitions for filing/mailing including compiles hardcopies of applications prepared by overseas team members, requests checks, processes invoices and creates shipping labels
• Places service requests/USCIS inquiries
• Assists with address change applications, premium processing upgrades, appointment rescheduling requests, reentry permit applications, visa approval packages, and other small applications/filings
• Notifies clients of receipt notices and any scheduling notices (e.g., fingerprints, interviews, etc.)
• Conducts necessary data entry, including uploading documents received from clients and entering client details in case and document management systems
• Assists with overflow work and performs additional duties and responsibilities as assigned

• Strong attention to detail, organizational skills, and the ability to multi-task
• Excellent interpersonal skills, communication skills and the ability to collaborate well in a team
• Ability to problem-solve, use good judgment and work under pressure to meet strict deadlines 

• Minimum 1 year of experience in an administrative or support role within a law firm or similar organization
• Knowledge of immigration processes, legal documents, and submission requirements preferred
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as basic proficiency in data entry and managing electronic files

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases. 

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.    

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