Operations Manager

Operations Newark, New Jersey


Great Oaks Legacy Charter School is seeking an Operations Manager.

About Us

With the recent merger of Great Oaks Charter School and Newark Legacy Charter School, we have become Great Oaks Legacy Charter School, a high performing PK 4 - 12th grade charter school.

About Great Oaks Charter School - Newark

Great Oaks Charter School - Newark opened its doors in 2011, initially providing 133 6th and 7th grade students with a rigorous college preparatory curriculum, supported by two hours of small group tutorial, daily. Great Oaks has added a grade each year. Prior to the merger it served over 460 students across two campuses – a middle school campus in the downtown Teachers Village complex, serving 6th – 8th grades and a high school campus in the downtown Lincoln Park area, most recently serving 9th – 11thgrades. The first 12th grade class will graduate in June of 2017. Great Oaks has seen dramatic academic growth, with its students placing top in the state in average Math SGP (student growth percentile).

About Newark Legacy Charter School

Founded as a BES (Building Excellent Schools) charter school, Newark Legacy Charter School started as an independent charter school focused on literacy and parent and community involvement. Newark Legacy opened its doors in 2010 with Kindergarten and 1st grade. In 2014, it was chosen as one of only three charter launch schools across the city, serving a large number of Newark students in the former Madison Elementary School building. Prior to the merger, Newark Legacy served over 640 students in Pre-K through 6th grade in this historic building in the South Ward of Newark.


Job Description

The Operations Manager will ensure the efficient and effective operation of the school, and will manage several operational duties, including:


  • Oversees the quality of the facility in all aspects, including opening and closing the building, scheduling walk-throughs, scheduling repairs, documenting condition of building and keeping supplies stocked by ordering and managing deliveries.
  • Prepares building for all safety drills and building inspections; maintains check-lists and documents drills and visits.
Student Enrollment/Records
  • Manages campus-based student enrollment process and coordinates logistics for student recruitment and enrollment events, including parent open houses and orientations.
  • Maintains and regularly updates Powerschool database of student records for specific campus.
  • Maintains all student records for specific campus and coordinates with neighboring school districts to process enrollments and withdrawals.
  • Manages and maintains all student attendance records and works with office manager to communicate with parents around attendance.
  • Works with operations and admin team to ensure compliance with federal, state, and local reporting requirements.

Technology & Scheduling

  • Works with Data & Technology Specialist to handles all in-school technology; Manages tech inventory at the school.
  • Oversees the operational logistics of (interim and standardized) student test administration, including the distribution and collection of test materials.
  • Works with school leadership to manage the daily student schedule and school calendar.

Student Meal & Transportation Program

  • Coordinates the student meal program, including overseeing daily food services and maintaining nutrition reports.
  • Acts as campus liaison to the food vendor and handles all aspects of food delivery/quality.
  • Collects and maintains Free and Reduced Priced lunches for specific campus.
  • Oversees campus wide student transportation, including bus ticket management and coordination with various student transportation offices.


  • Coordinates with school admin team to create and disseminate weekly parent packets.
  • Manages student specific parent communication, including One Call Now.
  • Oversee various tasks to ensure a safe, secure learning environment for students at Great Oaks Legacy.


  • Belief that all students have what it takes to be successful and a desire to support the school’s college preparatory academic program.
  • Bachelor’s degree from a competitive college or university.
  • Superb organizational skills and the ability to multitask in a high-paced environment.
  • Strong computer skills and proficiency in Microsoft Word and Excel required.
  • 2-4 years of previous office management/administrative experience in a K-12 education setting strongly preferred.
  • Strong written and verbal communication skills.


Reporting Relationships

The Operations Manager will be a member of the school’s leadership team and will report to the campus school leader, as well as the Chief Operating Officer.


Great Oaks Legacy offers competitive salaries and a full benefits package for all full-time staff members.

Applications will be reviewed as they are received. Great Oaks Legacy is an Equal Opportunity Employer.