Sales Administrator - San Jose, CA

Administrative San Jose, California


Essential Duties and Responsibilities:

Clerical/Administrative Support:

  • Review all incoming paperwork for completeness before forwarding to a principal, if appropriate
  • Responsible for the clerical/administrative support function in the office including answering the telephone, filing, copying, ordering supplies, etc.
  • Work alongside the office manager to ensure proper compliance with firm and industry rules & regulations
  • Assists the home office with issues and inquiries regarding processing transactions
  • Maintain supply room materials ensuring appropriate inventory and most current printed documents
  • Receive visitors to the office in a professional manner and provide notification to appropriate individuals
  • Perform essential data entry for office transactions in an accurate and timely manner
  • Create, review and maintain pertinent reports as requested
  • The candidate will be required to pass the FINRA Series 6, 63 and 26 exams within the first 3 months of assuming the role. Detailed training materials and study support will be provided by the office. Once attained, candidate will be eligible for a promotion with an increased salary. Additional exams will follow, each with salary increases available upon completion.


Education and Skills:

  • College degree preferred, but not required along with equivalent work experience
  • Series 6 & 63 licenses preferred, but not required
  • Strong analytical, organizational and follow-up abilities
  • Exceptional written and oral communication skills
  • Ability to think critically and interact with co-workers in a positive manner