Payroll Specialist

Human Resources Toronto, Ontario


Purpose of role


The Payroll Specialist is responsible for performing end-to-end payroll processes in a timely and accurate manner in accordance with Company and regulatory requirements.  This includes preparation, auditing, distribution and reporting processes, providing support for payroll accounting, regulatory reporting and filing requirements and providing customer service to internal and external customers.


Key responsibilities/accountabilities


  • Oversee the timely and accurate payroll processing of Canadian and US payroll on a biweekly and monthly basis using the Workday payroll system.  This includes the analyzing, auditing and validation of HR data for hires, terminations, transfers and various deduction components.  Also includes the processing of off-cycle and shadow payrolls, as well as other complex payroll functions (i.e. gross up awards, fringe benefits).  Track and review absence records, calculate various payments; prepare and review accruals.
  • Maintain compliance with federal, provincial/state and local regulations concerning employment, payroll and benefits; update Payroll online portal as needed.
  • Process various regulatory reporting, including ROE’s, wage garnishments, employment verification requests, new hire reporting, calculation and filing of payroll tax liabilities and related tax returns (local, state/provincial and federal). Process accurate and timely year-end reporting and tax forms (T4, T4A, RL1, W-2 and 1099).
  • Payroll accounting processes which include the preparation of monthly payroll reconciliations, journal and accrual reports; supporting the Finance team with month-end close and reporting activities (i.e. assisting with variance complex queries, balance sheet reconciliation etc.). Process special payrolls including annual bonus plans, merit increases, and year-end adjustments.
  • Identify and resolve payroll inquiries from internal and external customers – escalating to the Payroll Manager where necessary.
  • Participate in Workday update testing to ensure that enhancements and upgrades run accurately and efficiently according to business requirements and prioritization.
  • Implement quality control measures to ensure accuracy and compliance with internal and external controls.
  • Review and evaluate policies and procedures for Canadian and US payroll on an ongoing basis and update as necessary. Develop process improvements focused on increasing efficiency, communication, and effective customer service. Assist the team in identifying areas where enhancements can be made to streamline existing workflows.


Key qualifications/competencies


  • College Diploma or university degree in business, accounting or relevant field
  • Certified Payroll Professional (CPP) preferred
  • 5+ years of payroll progressive experience
  • Strong knowledge of US payroll legislation and Canadian legislative requirement including CRA regulations
  • Excellent understanding of accounting fundamentals and payroll best practices
  • Proficient in MS Office (Excel and Word) and working knowledge of Workday
  • Team player with a positive attitude
  • High degree of professionalism and client focused
  • Strong work ethic and ability to deal sensitively with confidential information
  • Strong interpersonal and communication skills (verbal and written)
  • Ability to communicate with various levels of management, employees and government agencies
  • Solid problem-solving and exceptional analytical skills
  • Demonstrated initiative and strong decision-making ability
  • Excellent organizational skills and ability to multi-task and prioritize efficiently


Foresters is committed to supporting diversity and accessibility. If you require an accommodation throughout the recruitment process, we will work with you to meet your needs.