Office Administration Associate

Operations Scottsdale, Arizona


Description

Office Administration Associate

Equity Methods is looking for a responsive, energetic, and detail-oriented Office Administration Associate to support our growing team. This individual will provide general administrative and logistical support, ensure a tidy and well-ordered office environment; and execute front-desk operations (welcoming and routing guests; receiving shipments; sending and receiving mail and faxes; and following all relevant security procedures).

We offer a competitive benefits package, a pay-for-performance compensation system, and mentoring and development opportunities.

About Equity Methods

Equity Methods provides valuation, financial reporting, and human resources advisory services related to equity compensation and other complex securities. With over 80 professionals and experience serving hundreds of publicly traded clients (including 35 Fortune 100 companies), Equity Methods seeks to combine the best of a large professional services firm with the best of an entrepreneurial, technology-enabled company. We work hard in the quest to have high impact and deliver exemplary client service that supports our client retention and overall growth story. We have consistently been rated a Top Company to Work for in Arizona.

Responsibilities for the Office Administration Associate

The Office Administration (OA) Associate takes ownership of first impressions at the Scottsdale office. He or she represents the company by creating a welcoming and professional environment for job candidates, colleagues, and guests.

The successful OA Associate manages details with assurance to provide a superior service experience. Whether assembling packages for clients, arranging a luncheon, or cleaning out the coffeemaker, the OA Associate handles each task on time and with care. The OA Associate will:

  1. Provide general office support, including light phone work, mail handling, Google searches, travel bookings, label and nametag printing, and similar duties
  2. Support the recruiting team by responding to general inquiries, preparing desks for new hires, updating internal lists and files; and sending template messages to candidates
  3. Keep breakroom stocked and common areas fresh throughout the day
  4. Greet and welcome guests as soon as they arrive at the office; direct visitors to the appropriate person and/or place
  5. Provide coordination, setup, and teardown for internal company events and meetings (scheduling rooms, ordering food, arranging tables and chairs, etc.); assist with other events (holiday parties, off-sites, happy hours, etc.)
  6. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  7. Perform shipping and receiving duties as needed, such as (a) logging and counting incoming inventory, (b) assembling and shipping packages, and (c) preparing high-volume mailings
  8. Order office supplies and organize storage closets
  9. Protect organization by keeping confidential information confidential
  10. Acts as a point of contact for maintenance technicians and janitorial staff
  11. Perform other duties as assigned

Required Skills and Qualifications:

  1. Resourceful, proactive, and organized; thrives in a fast-paced environment
  2. Proficient in Microsoft Outlook, Word, and Excel
  3. Comfortable reading and interpreting maps, calculating relevant cost figures (per head, per unit, etc), and performing similar tasks
  4. Solid written and verbal communication skills
  5. Able to lift and move 25 lbs and use shelving with ladders
  6. Comfortable with technology and picking up new software tools
  7. A minimum of 3 years’ experience working in a customer service or administrative capacity
  8. Bachelor’s degree or equivalent combination of skills and experience