Customer Service Representative - Dermatology

Administration / Office Staff Louisville, Kentucky


Job Summary:

Under general direction, the call center representative is responsible for scheduling office visits and responding to incoming calls from patients and outside providers.  

Specific Job Description:

  • Respond to inbound calls from patients for appointments with providers
  • Triage inbound calls and messages from patients to appropriate locations
  • Coordinates with clinical departments on schedule modifications.
  • Responsible for obtaining complete and accurate clinical, demographic and financial information during the scheduling process.
  • Creates/enters data in scheduling system or other applications.
  • Maintains positive customer service at all times, referring unresolved issues to appropriate supervisor.
  • Escalate non-routine issues to the practice manager or supervisor
  • Perform other duties as assigned by the practice manager or supervisor.

Knowledge, Skills, Abilities

  • Advanced typing skills
  • Demonstrated working knowledge of software/system/equipment.
  • Ability to receive and express detailed information through oral and written communications
  • Previous medical insurance knowledge preferred
  • Builds and maintains collaborative relationships with both internal and external Clients that lead to more effective communication and a higher level of productivity and accuracy.
  • This position requires high-level problem solving and analytical skills, technical accuracy, excellent communication skills and the highest ethical standards.

Education / Experience

  • High School Diploma or GED required.
  • 1+ years administrative experience in medical facility, health insurance, or related area.
  • 1+ years in Patient Access/Scheduling preferred.
  • Some college coursework or course in Medical Terminology a plus!