Foundations Data Specialist

Foundations San Francisco, California

Earthjustice is the premier nonprofit environmental law organization. We take on the biggest, most precedent-setting cases across the country. We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change. We partner with thousands of groups, supporters, individuals, and communities to engage the critical environmental issues of our time and bring about positive change. We are here because the earth needs a good lawyer.

Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections. We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarters are in San Francisco with offices in Anchorage, Bozeman, Chicago, Denver, Honolulu, Juneau, Los Angeles, Miami, New York, Philadelphia, Seattle, Tallahassee, and Washington, DC.

The Foundations Data Specialist works under the supervision of the Director of Foundation Relations and is an integral part of a growing Foundation Relations team. This position will work in a strategic capacity to develop systems and processes that ensure maximum efficiency in coordination with our Development Operations, Research, & Evaluation team. Informed by the strategic direction of the Director of Foundation Relations, the Foundations Data Specialist will take the lead in all areas of departmental reporting, systems, and analytics. They will coordinate and improve existing reports as well as design new ways to report that meet emergent quantitative and qualitative data needs. In addition, the position assesses the needs of foundation officers and researches, develops, and implements strategic solutions for foundation fundraising efforts and prospecting in response to those needs. Moreover, the position assists the team with data entry needs for portfolio and prospect management activities while exercising data hygiene and consistency. This will include, but is not limited to, assisting in entering foundation correspondence and meeting notes, updating foundation records, entering information on work plans, reconciling grant information, and participating in various data hygiene projects. They maintain ongoing communication and work directly with other teams, particularly with Major Gifts, Development Operations, Finance, and Information Technology teams to maintain alignment on cross-departmental projects.


Database Project Management (50%)

  • In coordination with Foundation Relations staff, develop, research, and implement procedures and systems solutions within our donor database to ensure the effective use of staff time and available technical resources. Draft and maintain accurate documentation of system workflows and procedures.
  • Assess needs of foundation officers and writers, and develop and implement strategic solutions for portfolio management.
  • Track and reconcile team’s revenue, grant proposals and reports to foundations, and program budgets within the database and provide data to team.
  • Develop reports and necessary systems to track Foundation team’s fundraising progress.
  • Assist Director and Deputy Director in monthly fundraising reporting using the donor database and Tableau.
  • Oversee moves management system for identification, cultivation, solicitation, and stewardship activities.
  • Serve as the team’s point person for generating program-specific revenue reports.
  • Ensure team systems and tools are used effectively and that project execution is done accurately and in accordance with all adopted departmental and organizational policies and procedures.

Data Entry and Integrity for Foundation Relations Team (30%)

  • In collaboration with the Foundations Associate, ensure all moves, activities, and foundation engagement information is captured in the database in an accurate and timely fashion including:
  • Proposals, reports, and financial information;
  • Visits, phone calls, email communication, and other cultivation and stewardship strategies; and
  • Strategy documents for current funders and new prospects.
  • Participate in the execution of data hygiene projects to ensure accurate foundation information is reflected in donor database.
  • Ensure consistency and create a protocol for data gathering and data entry for Foundation Relations team.
  • In collaboration with Foundations Associate, assist the Director of Foundation Relations in the fiscal year-end process for donor plans, as well as creation of new fiscal year plans.

Database Administration (10%)

  • Train Foundation Relations team members on the use of portfolio management systems.
  • Represent the Foundation Relations team on working groups with Major Gifts, Development Operations, Finance, and Information Technology staff to ensure the coordination and alignment of activities and processes across teams.
  • Work with the Information Technology and Development Operations teams to implement updated software systems and data management processes.

Diversity, Equity, and Inclusion (DEI) Training and Engagement (10%)

  • Develop a strong working knowledge of Earthjustice’s initiatives in order to educate and inform donors and prospects about our mission and work/impact.
  • Remain current in philanthropy developments and fundraising techniques by attending meetings/conferences and participating in training programs.
  • Participate in Diversity, Equity, and Inclusion and program trainings/informational sessions to develop a deeper understanding of Earthjustice’s values and program work.
  • Serve as a member of non-fundraising organizational/departmental working group or planning committee, as appropriate.
  • Bachelor’s degree and minimum of three years of relevant experience, or Associate’s degree and five years of relevant experience preferred.
  • Proficiency with CRMs, donor databases, and an ability to further learn database management skills to create queries, produce reports, and to use advanced functions.
  • Experience in a non-profit or executive setting preferred.
  • Working knowledge of Raiser’s Edge or Blackbaud CRM is highly preferred.
  • Exemplary organizational skills and an ability to develop and effectively utilize systems to manage large quantities of data and details.
  • Capability to manage complex issues creatively, strategically, and effectively.
  • Strong initiative, self-motivation, and flexibility; ability to make sound judgments and independent decisions and work collaboratively as a member of a successful team.
  • Demonstrated ability to handle multiple tasks, meet deadlines, prioritize assignments, and work with grace under pressure. 
  • Ability to use effective interpersonal skills, discretion, and diplomacy to work and communicate with a diverse group of people, including donors, volunteers, the public, and staff.
  • Meticulous attention to detail including excellent attention to data hygiene.
  • Advanced knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and Internet searches.
  • Professional, positive, and approachable attitude. 
  • Background and/or interest in environmental issues preferred.
  • Ability to use discretion and diplomacy in dealing with foundations, donors, and colleagues in handling confidential information.
  • Sense of humor desired.
  • An awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds, and orientations.
  • Ability to contribute to the creation of a diverse, equitable, and inclusive work culture that encourages and celebrates differences. 

Salary is based on experience and location.
Salary range in San Francisco, CA: $74,800 - $81,300

We offer a mission and employee-focused work environment and a competitive compensation package including excellent benefits.  Earthjustice is an equal opportunity employer and highly values diversity.


Interested candidates should submit a cover letter and resume online via the Jobvite system.

Please, no phone calls, hard copies, or drop-ins. If you're having technical difficulties submitting your application, reach out to 

Earthjustice is driven by a passion for justice, partnership, and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information, or any other factor that is not related to the position.

For positions located within the City and County of San Francisco:  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment-qualified applicants with arrest and conviction records.

For positions located within the City of Los Angeles:  We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.