Workplace Operations Associate
Earthjustice is the nation's leading environmental law organization. We wield the power of law and the strength of partnership to protect people’s health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer.
Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected.
Earthjustice’s Workplace Experience & Sustainability (“WES”) team is seeking a Workplace Operations Associate to help ensure seamless office operations and continuous support for staff members. Under the supervision of the Sr. Workplace Operations Manager, the successful candidate will provide operational and administrative support for our headquarters in San Francisco, CA and for the organization. Primary responsibilities will include front desk services, general office administrative support, fostering office culture, and focusing on our safety & security .
This is an in-person, full-time (37.5 hours/week) role. Given that most of this position’s job duties are performed in the office, the successful candidate must work Mondays-Fridays from our San Francisco, CA office.
WHAT YOU'LL DO
Reception and Hospitality Services (55%)
- Deliver a welcoming experience for employees, visitors, and callers by addressing needs in a caring and efficient manner.
- Perform daily office operations and shared services, including reception management, supporting mail and faxing processes, office equipment (training, regular maintenance, and troubleshooting), conference room readiness, and maintaining cleanliness across common areas.
- Monitor emerging workplace, facilities, and operational trends to proactively recommend improvements, tools, and best practices that enhance the employee and visitor experience.
General Administrative Support (25%)
- Assist the Senior Workplace Operations Manager in performing departmental administrative tasks, including invoice validation, seating and space plan management, Workplace Lifecycle processes and intranet and process document updates.
- Develop, document, and maintain workplace processes by drafting and editing Standard Operating Procedures and intranet content for new or updated workflows.
- Support office and departmental initiatives and cross-functional collaboration by partnering with teams and leadership to implement and maintain workplace policies, procedures, and ad hoc workplace and administrative initiatives.
Safety & Security (20%)
- Assist in the development, maintenance, and performance of emergency response plans and trainings. Monitor daily security operations including CCTV, access control, and alarm systems. Conduct safety audits, inspections, and risk assessments to identify potential hazards.
- Help implement increased safety and security measures.
Ongoing Learning
- Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.
Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job’s requirements.
WHAT YOU'LL BRING
- 2+ years of relevant professional experience in office management, hospitality, and/or event coordination.
- Demonstrated positive, service-oriented approach to work.
- Excellent written and verbal communication skills to be utilized with all levels of the organization, including presenting information to top management and welcoming critical community stakeholders into the space.
- Highly reliable and able to meet deadlines.
- Strong problem solving and troubleshooting skills.
- Strong collaboration skills and abilities to work within a team.
- Ability to take ownership of certain projects and tasks and correctly manage daily responsibilities and shifting priorities without direct supervision.
- Strong attention to detail.
- Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.
PHYSICAL REQUIREMENTS
This role may require the ability to:
- Sit for extended periods with occasional standing and walking
- Type, file, and/or handle office equipment
- Lift and carry materials
- Read documents, conduct computer work and document review
- Conduct consultations, meetings, court proceedings, and have telephone communications (applies for active litigating roles)
- Travel to courts, client locations and other legal proceedings as required (applies for active litigating roles)
COMPENSATION
We offer a competitive salary and excellent, comprehensive benefits. We also offer a casual and congenial work environment.
Salaries at Earthjustice are determined by working location and are commensurate with the experience required. The annual salary range for this role in San Francisco, CA is $70,700 - $78.500.
TO APPLY
Interested candidates should submit the following materials via Jobvite. Applications will be accepted on a rolling basis until the position is filled. Incomplete applications will not be considered.
- Resume.
- Cover letter.
We are seeking a mid-late April start date.
Information about our hiring process and tips for success can be found at https://earthjustice.org/about/jobs/hiring-process. Please reach out to [email protected] if you are having technical difficulties submitting your application.
As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.
For positions located within the City and County of San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.