Management and Administrative Support Specialist

Administrative Washington, District Of Columbia


Description

A close up of a signDescription generated with very high confidence

 

Management and Administrative Support Specialist

When you join Dynamo, you don’t just become another number, you become part of a family. A family who thrives to keep morale high and opportunities endless. We believe in hiring strong team players who are passionate and driven to succeed. Our mission is your professional development.

 

Job Description:

Dynamo Technologies is hiring a Management & Administrative Support Specialist to support the Office of the Secretary of Defense (OSD)and Cost Assessment & Program Evaluation (CAPE) programs and initiatives.  The Management & Administrative Support Specialist will work independently and proactively to execute the coordination/completion of a myriad of business matters, such as transmitting information, obtaining and assembling data, preparation of presentations, communicating inside and outside the directorate(s), as well as calendar/event scheduling. The Management and Administrative Specialists will provide support services using the Defense Travel System (DTS) as Organization Defense Travel Administrator (ODTA) for each deputate scheduling TDY visits, arranging associated travel and accommodation, preparing orders, vouchers, related paperwork and the organization’s internal control policies. 

 

        Provide administrative support including, but not limited to research and preparation of graphic presentations; word-processing, proofreading, filing, and database management.

        Provide information, recommendations, and documentation in support of various office functions and special projects

        Compile data and develop reports on operating unit programs, and procedures as related to the OSD CAPE and IO efforts

         Provide support services to receive and review submitted staff action officer packages, format action packages, and route the packages for appropriate signature

         Review and track action items as delegated

         Provide record compliance and other record lifecycle material applicable to existing Federal record policy and legislation, in accordance with the DoD Administrative Instruction 15 and other federal record requirements such as DoD, General Services Administration (GSA) and National Archives and Records Administration (NARA)

         Maintain familiarity with Federal and Department policies with comprehensive knowledge of commonly used management methods, practices, procedures, regulations, policies and processes

         Assist with administrative operations to ensure they are met in a timely, orderly, and efficient manner to include event scheduling and logistics, minutes/note taking, office supply procurement, staff binders and contact lists, mail delivery and retrieval, photocopying and scanning, correspondence review, and staff move coordination

        Strong focus on quality control, customer service, consistency, and attention to detail to ensure accuracy of work completed

        Demonstrate knowledge of project management methodologies and techniques

        Demonstrate ability to write clearly and concisely, to include proper use of grammar and logically correct content

        Working knowledge of requirements for successful preparation and approval coordination of reports, briefings, memorandum, and presentations

        Understanding of knowledge management techniques and best practices

 

Required Qualifications

Required Qualifications:

        3+ years of experience with providing executive-level administrative support in a large corporate environment

         Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook required

         Ability to multi-task independently in a fast-paced environment

         Experience supporting Executives/Senior Staff

 

Nice to Have:

 

         DoD system experience -Defense Travel System (DTS),   Correspondence and Task Management System (CATM)

          Possession of excellent team-oriented and team skills

          Experience with developing spreadsheets

          Ability to articulate and solve complex problems and concepts

          Analytical Skills

          Attention to Detail

          Critical Thinking

 

What We Offer You:

       An engaging, familial culture centered around personal and team development

       100% paid medical benefits

       401K with company match

       Tuition reimbursements

       Monthly commuting stipends

 

Clearance: Secret

Primary Location: Pentagon

Travel: None

 

Dynamo Technologies is an SBA 8(a), Minority-Owned, Small Disadvantaged Business (SDB) that specializes in technology and management consulting, providing full project life-cycle solutions to the Federal government. Dynamo has extensive experience successfully servicing numerous US federal agencies and commercial customers. Our experienced leadership team combined with the quality and caliber of our data scientists, software engineers, technologists and program management professionals sets us apart from the competition.