Executive Assistant

Administrative Arlington, Virginia


Description

A close up of a signDescription generated with very high confidence

 

Executive Assistant

When you join Dynamo, you don’t just become another number, you become part of a family. A family who thrives to keep morale high and opportunities endless. We believe in hiring strong team players who are passionate and driven to succeed. Our mission is your professional development.

 

Job Description:

Maintain responsibility for the critical organization, prioritization, and scheduling for Senior Program Manager. Execute independent decisions within established guidelines and perform a full range of administrative services, including making appointments and scheduling meetings. Organize and maintain filing systems, answer phones, work in a team of administrative professionals, provide backup for one another, as needed, and perform proofreading, word processing, and graphics support, as needed.

 

 

Responsibilities:

•Perform both general office duties (e.g., answering telephones, typing, and filing) and advanced  administrative support activities that require independent judgment and a thorough knowledge of policies and procedures.
•Draft correspondence, memoranda requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports; ensure correspondence accuracy, format, spelling, and grammar; assemble enclosures, attachments, and other reference documentation before submission of the information to superiors for concurrence, approval and signature; make minor corrections to incoming and outgoing correspondence, recommend  format and content changes and, if necessary, return to originator for corrections; and develop read-ahead material when required.
•Review outgoing correspondence for signature or clearance for format, typographical accuracy, conformance with procedures instructions, and consistency with other material cleared or in preparation.
•Review correspondence and other materials prepared for the information and signature for appropriate content, coordination, and routing.
•Maintain files and records and perform office administrative duties to include copying and distribution, data input, and database management.
•Receive and examine incoming requests, reports, and correspondence.
•Track and coordinate all taskers within the office to ensure deadlines are met.
•Arrange travel for Government personnel in the DTS, including preparing authorizations and vouchers (local and non-local).
•Manage senior leadership calendars and organize office-level meetings, entrance into various locations, parking, materials, and equipment.

•Facilitate external meetings, working groups, and technical and operational challenge interchange meetings.

 

 

 

Required Qualifications

Required Qualifications:

•4+ years of experience with providing executive-level administrative support in a large corporate environment

•Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook 

•Ability to multi-task independently in a fast-paced environment

•Ability to articulate and solve complex problems and concepts

•DoD experience

•Possession of excellent team-oriented and team skills

•Experience with developing spreadsheets

 

What We Offer You:

       An engaging, familial culture centered around personal and team development

       100% paid medical benefits

       401K with company match

       Tuition reimbursements

       Monthly commuting stipends

 

Clearance: Secret

Primary Location: Pentagon- Arlington, VA

Travel: None

 

Dynamo Technologies is an SBA 8(a), Minority-Owned, Small Disadvantaged Business (SDB) that specializes in technology and management consulting, providing full project life-cycle solutions to the Federal government. Dynamo has extensive experience successfully servicing numerous US federal agencies and commercial customers. Our experienced leadership team combined with the quality and caliber of our data scientists, software engineers, technologists and program management professionals sets us apart from the competition.