Accounts Payable Clerk

Accounting/Finance #2018-4323 (reqID)


Description

Position at Dynacare

Work closely and cooperatively with the Purchasing Department to ensure accuracy of transactions to be used to input accounts payable information. Provide complete and accurate information that will be used by the finance department for the month end analysis and other required reporting. Process expense reports and ensure suppliers are paid on time to prevent disruption of shipments.

Responsibilities:
  • Work closely with the purchasing department to verify receipts and pricing of shipments received
  • Ensure all invoices are matched with the purchase orders and packing slips 
  • Interact and communicate with department heads, managers, supervisors and staff on a regular basis to ensure the organizations policies and procedures are adhered to with respect to processing of expense reports and other invoices 
  • Verify pricing and authorizing signatures
  • Stay up-to-date on vendor profiles and general ledger codes to ensure accuracy of recording accounts payable information 
  • Assign codes and input all information in the accounts payable system  
  • Ensure accuracy of information used by the finance department for the month-end analysis
  • Keep in close contact with vendors on any invoice or supplier statement discrepancies 
  • Follow up with vendors on issues that have to be resolved 
  • Ensure Accounting Manager is informed of important supplier information that would have a significant impact on the accounts payable system and the operation of the company as a whole
  • Issue cheques for payment of supplier accounts ensuring accurate and timely processing  
  • Process time sensitive payments
  • Set priorities independently to meet required deadlines 
  • Ensure accurate and timely filing of accounts payable documentation
  • Assist with inventory counts as required 
  • Respond to requests for information and clarification pertaining to accounts payable within the organization
  • Handle office petty cash
  • Order and process requests for postage stamps from various patient service centers 
  • Invoice matching, Expense report and Invoice approval
  • Invoice coding and processing
  • Vendor account maintenance
  • Cheques processing
  • Other administrative responsibilities
Experience:
  • 2 year community college or equivalent with Accounting Diploma
  • 2 years of related experience required in Accounting field 
  • Proficiency in MS Office suite (MS-Excel)
  • Capability to work in a fast-paced environment, with ability to respond to changing priorities and deadlines
  • Ability to perform under pressure