Executive Assistant to the CFO

Operations New York, New York


Description

Executive Assistant

 

Reports To

 

Chief Financial Officer

 

Position Summary

DDB is seeking an experienced Executive Assistant to support our CFO. The Executive Assistant will oversee the day-to-day functions of the CFO and handle a wide range of administrative and executive support related tasks.

 

Responsibilities

 

  • Manage calendar to ensure a productive and positive workflow to the day's activities
  • Extensive and heavy scheduling, monitoring, and prioritizing of the day-to-day incoming communication and requests for time
  • Coordinate internal and external meetings, logistics, agendas and communications
  • Monitor the CFO's email inbox and highlight matters that require prompt attention
  • Handle prioritization of internal requests for CFO's review and approval in real time daily
  • Ensure CFO is kept on schedule and on time for meetings day-to-day
  • Handle all travel arrangements including flights, hotels, ground transportation; obtain visas, passport renewals, and documentation of itineraries
  • Prepare and submit the CFO's expense reports on a timely basis
  • Maintain files of legal documents and various correspondence on behalf of the CFO
  • Stay up-to-date on company happenings and priorities and keep your finger on the pulse of the organization's needs

 

Qualifications

 

  • Experience providing executive support assistance at Senior management level
  • Strong organizational, communication and interpersonal skills
  • Ability to prioritize and handle multiple assignments at any given time
  • High levels of integrity and discretion
  • Impeccable attention to detail
  • Highly motivated, organized individual who is able to work effectively with minimal supervision
  • Excellent Microsoft Outlook, Excel, Word and Adobe management skills