Administrative Assistant

Operations Chicago, Illinois


Description

Responsibilities

  • Manage and maintain senior managers' calendars
  • Prepare reports and other documents using word processing, spreadsheet, presentation, and other software
  • Preparing and managing expense reports
  • Read and analyze incoming email, mail, and reports to determine their significance and take action
  • Prepare responses to correspondence containing routine inquiries
  • File, retrieve, and maintain documents, records, and reports
  • Organize travel arrangements
  • Booking internal meetings
  • Greet visitors and determine whether they should be given access to specific individuals
  • Make arrangements for committee, client, and other meetings including ordering of food, ensuring room tidiness and preparedness
  • Coordinate and direct office services, personnel, and housekeeping, in order to aid senior managers 

Capabilities

  • Microsoft office capable including: Outlook, Word, Excel, Power-Point
  • Liaises well with other departments
  • Well organized
  • Ability to prioritize
  • Multi-tasks well
  • Self-motivated



DDB reaffirms its commitment to the policy of Equal Employment Opportunity and to carrying out this policy at all of its offices. It shall be the policy of DDB to (1) recruit, select, hire, train, promote, pay, discipline and terminate employees in all job classifications without regard to age, race, color, creed, national origin, citizenship status, alienage, religion, sex, sexual orientation, marital status, veteran status, disability or any other basis upon which discrimination against or harassment of employees or applicants for employment is prohibited under any applicable federal, state or local equal opportunity employment laws and (2) ensure that all personnel actions are administered without discrimination in violation of applicable law.