AP-AR Coordinator

Operations Chicago, Illinois



Responsibilities include:

Manage Accounts Payable Incoming Traffic

  • Review A/P mailboxes to ensure timely processing of invoices
  • Correspond with agency to resolve invoices with missing or incorrect coding 
  • Process exception invoice vouchers as needed
  • Ensure accurate and timely processing of invoice vouchers


Manage Vendor/MDC Data Entry

  • Manage the data entry process for vendor master data
  • Manage the data entry process for banking and payment data for all vendors
  • Ensure accuracy of vendor data file and release vendors to Agency


Manage Vendor Maintenance Requests

  • Research and resolve vendor on-boarding issues
  • Assist with data migration activities
  • Ensure integrity of vendor data and assist with year-end processing.


Assist with Invoice Workflow Issues

  • Resolve workflow stoppage with corrective actions
  • Reassign invoice transactions assigned to invalid approvers


Open Payable File Exceptions

  • Run the Open Payable File for Production Vendors for Agency review
  • Prepare Disbursement Proposals /Journals for Off Cycle Payables.


Generate A/P Journals

  • Prepare weekly Disbursement Proposals /Journals
    • Production
    • House Expenses
    • Intercompany Expenses
    • Employee Expenses


 Prepare Cash Application Journals

  • Prepare Payment Journals for all Cash receipts
  • Ensure payments are matched in ARC and uploaded into AX with clients supported remittance advice


Prepare GL Journals 

  • Prepare GL Journals for all non-trade receipts, reclass entries, write-offs and bank fees


Sarbanes & Oxley and Audit Support

  • Prepare and review SBOX and audit selections
  • Assist with audit requests and walkthroughs


Additional Responsibilities

  • Work with the general accounting department to resolve A/P and A/R related issues
  • Liaise with local agency finance on all A/P and A/R issues



Other requirements:

  • College degree
  • 3-5 year’s work experience
  • Excellent analytical, interpersonal, and communication skills
  • Must be detail-oriented and be able to work in a meticulous manner




  • Experience working on an ERP system such as Microsoft Dynamics AX, SAP, or Peoplesoft
  • Agency or marketing services industry experience
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