Project Coordinator

Project Management Chicago, Illinois


Project Coordinator

We are seeking a team player with excellent communication and organizational skills for a Project Coordinator position.

Job Duties:

  • Support the project team by coordinating with the Senior Project Manager and Creative Resourcing (as necessary).
  • Complete project set up activities including intake process, documentation, project plan, timelines, and opening jobs.
  • Set up folders on shared server to house all program and project documentation.
  • Input project information into all PM documents (resourcing reports, status documents, etc.).
  • Schedule project kick off meetings (as it relates to schedule, folder structure and location, scope of assignment, creative asset particulars, etc.).
  • Initiate internal review meetings to secure creative approvals (including creative, digital development, and proofreading).
  • Assist with team status meetings, including documenting and communicating risks and issues for internal purposes.
  • Maintain daily communication with team members on all projects, inclusive of account, creative, and production teams.
  • Work closely with the account, creative, and production teams to determine and understand daily project status and generate daily hot sheets.
  • Coordinate and ensure quality processes and flag opportunities for efficiencies and improvement.
Attributes/Skills Required
  • Strong fact-finding skills and good judgment
  • Detail oriented and well organized
  • Systematic thinker
  • Ability to manage multiple priorities and meet or exceed deadlines
  • Excellent oral and written communication
  • Excellent analytical skills, particularly problem solving and solution offering
  • Bachelor’s Degree in Marketing, Communications or another similar field
  • 1-2 years’ experience in project management or related field
  • Experience developing timelines and estimates
  • Proficient with MS Office Suite (Mac based)
  • Agency experience a plus