CJ America Bio | Administrative Assistant

Administrative Support Downers Grove, Illinois


Who We Are

CheilJedang (CJ) was founded in 1953 specializing in food products. Since then it has grown into a global lifestyle brand with a business portfolio built around the four sectors - Food & Food Service, Bio & Pharma, Entertainment & Media, and Shopping & Logistics. With over 55,000 employees around the world, CJ Group promotes healthier, happier and convenient living through its many products and services. For more information, please visit www.cjamerica.com.

JOB DESCRIPTION

  • Process invoices for payment using internal system and communicate with Finance/Accounting team.
  • Coordinate annual conferences, events and sponsorship for departments.
  • Maintain data files and monitor system configuration to ensure data integrity.
  • Maintain all office services by organizing office operations and procedures; controlling correspondence; designing and maintaining filing systems; creating supply requisitions; managing mail, etc.
  • Computers: Install new software, perform system updates and resolve computer software or general computer related issues.
  • Resolve IT related issues as necessary.
  • Ensure phone systems operation and resolve issues as necessary.
  • Preparing and mailing packages and letter correspondence.
  • Maintains supplies/inventory of office supplies and equipment.
  • Ensures office equipment is operational at all times.
  • Maintains office efficiency by planning and implementing office systems, layouts and equipment procurement.
  • Issue and manage ID/Access badges
  • Create and produce reports as needed.
  • Perform other duties as assigned.  
SKILLS & ABILITIES
  • Ability to participate in a high performance team-based environment that is fast-learning and adaptive;
  • Ability to communicate effectively and participate in a continuous improvement culture, including utilizing problem solving skills;
  • Computer skills, i.e. Microsoft Excel; SAP
  • Critical thinking, multi-tasking and troubleshooting skills;
  • Attention to detail;
  • Must be able to maintain confidentiality;
EDUCATION
  • Bachelor’s degree OR
  • Associate’s degree & 2 years of directly related experience OR
  • High school diploma / GED & 4 years of directly related experience